9 Best Kanban Software: Tools to Use in 2023 (Reviewed)

best kanban software
Best Kanban Software

Are you looking for the best Kanban software to help you stay organized and on top of your tasks? Look no further! In this article, we’ll review 9 of the best Kanban software tools in 2023.

Kanban boards are an essential visualization tool for improving project management and workflow. With a Kanban board, you can easily track, monitor and manage tasks and projects as they move through their respective stages of completion. This helps to keep your project on time and within budget while also helping you avoid unnecessary delays or roadblocks.

What is Kanban Software?

Kanban software is a project management system that uses visual boards and cards to manage workflow. It’s based on the Kanban methodology, which is an approach that helps teams improve their efficiency by limiting work in progress (WIP) and setting up steps for task completion.

See below 9 of the best tools available for Kanban software in 2023:

  1. Trello
  2. Jira
  3. SwiftKanban
  4. Asana
  5. Monday.com
  6. Wrike
  7. ProofHub
  8. KanbanTool
  9. Smartsheet



Trello is a popular web-based Kanban project management application that allows teams to organize their projects into Kanban boards. It uses a straightforward Kanban board instead of a timeline-based structure, making it easy for users to understand and use the software quickly. The basic version of Trello is free, but businesses can upgrade it for more features and security. The typical Trello Kanban board consists of three columns: “To Do,” “Doing,” and “Done.”

With Trello, users can easily visualize their tasks and keep track of the progress of their projects by moving cards between lists according to the stage they are in. Moreover, each card has its description, due date, and checklist. This makes it easy to track tasks accurately and collaborate with other team members in real time.

Trello is great for small teams looking for a quick way to organize their projects into Kanban boards. However, for medium to large businesses that handle more significant projects, Trello is not the best option. Its features could be more extensive and may make complex projects challenging to visualize.


The basic plan is free, with $17.50 /per user /month for the enterprise package.

Key Features

  • Customizable Boards
  • Drag and Drop Interface
  • Collaboration Tools
  • Tagging System
  • Checklists and To-do Lists
  • Calendar View



Jira is an agile project management software that enables teams to meet their goals through kanban boards, sprints, user stories, and story points. It helps teams plan sprints, allocate tasks, and prioritize work in a transparent way that encourages collaboration. The kanban boards in Jira are used to track work progress and can be customized with columns and WIP limits to give an easy-to-understand visual overview of the workflow. In addition to these features, Jira also provides reporting and analytics capabilities. However, these are more complex to set up, and access than the basic reports provided right out of the box. Users may need to rely on external partner solutions for in-depth reporting or analytics. Jira is an excellent choice for agile teams looking to get organized and meet their goals quickly.


$7/user/month for the basic version and $14/ user /month for the premium package.

Key Features

  • Kanban boards with customizable columns
  • Story points and estimation features
  • Reporting and analytics capabilities
  • Advanced search capabilities
  • Integrations with third-party tools



SwiftKanban from Digité is a comprehensive and feature-rich Kanban Project management Software for co-located and distributed teams. The software combines the best of visual project management, Kanban, and Scrum to give users a powerful tool to manage their projects efficiently according to agile/lean principles.

With highly configurable and visual workflow modeling, users can easily customize their workflows with pull requests, WIP limits, checkpoints, and triggers – all while monitoring flow metrics to ensure that tasks are completed promptly. By providing visibility into the progress of tasks and milestones, SwiftKanban allows teams to respond quickly to new developments or changes in priorities while ensuring that products and services meet customer requirements. The Enterprise version of SwiftKanban is available for a free 30-day trial.


The Basic plan is free, $15/per user /month for the Enterprise version.

Key Features

  • Advanced workflow modeling & customization
  • Real-time analytics & KPIs
  • Integrations with popular third-party tools and services
  • Integrated Scrum boards and sprint planning features
  • Collaboration & communication features
  • Advanced search capabilities



Asana is a software solution designed to simplify team-based work management. It provides a basic Kanban board that allows task movements to be tracked and visualized. You can customize the workflow of your Kanban board based on your team’s specific requirements, with columns for “new work,” “priority work,” “on hold,” and “completed” tasks. The timeline feature helps plan how the pieces of your project fit together.

Automation features help streamline workflows by allowing you to drag and drop tasks through stages. Asana also offers better time management and higher productivity due to real-time updates and notifications when duties are assigned, or revisions are made. However, it does not allow multiple people to be given the same task and has limited Kanban features.

Asana is ideal for simple projects but may become difficult to manage when dealing with larger projects. It enhances collaboration and promotes transparency and accountability to maximize efficiency. This makes Asana an excellent tool for teams who want a more straightforward way to organize their tasks and projects.


The basic plan is free, with $25/ user /month for the premium package.

Key Features

  • Basic Kanban Board
  • Timeline feature for project planning
  • Automation tools
  • Real-time updates and notifications
  • Task assignment & revision tracking
  • Integrations with popular third-party tools and services.



Monday.com is a comprehensive work management platform with Kanban boards as one of its robust features. It provides teams an efficient way to organize, prioritize and track their work. With the Kanban board, users can create columns for every workflow stage and drag tasks between them as required.

Monday.com also simplifies collaboration with task tracking and communication features, such as commenting, tagging, file sharing, and assigning tasks to multiple members. It has a great search feature that helps to quickly find specific tasks or projects that are part of an overarching initiative. Monday’s automation tools help streamline processes by automating repetitive steps like assignments, notifications, and follow-ups, saving time while ensuring accuracy.


$25/per user/month for the basic package and $39/per user /month for the premium version.

Key Features

  • Kanban boards
  • Task tracking & collaboration features
  • Advanced search capabilities
  • Automation tools
  • Integrations with popular third-party tools and services.


Wrike is a popular project management tool offering a powerful Kanban board feature. With Wrike, teams can create visual maps of their tasks and projects with customizable columns to track progress easily. It allows users to assign different colors to each stage in the workflow and drag tasks from one column to another depending on the objectives they need to meet.

Wrike’s Kanban board helps improve team performance by providing real-time updates and notifications when tasks are assigned, or changes are made. It also has automated workflows that simplify processes such as time tracking and task assignment, saving time while ensuring accuracy.


The basic plan is free, with $25/ user /month for the professional package.

Key Features

  • Kanban board
  • Task & project tracking
  • Real-time updates and notifications
  • Automated workflows
  • Time tracking
  • Integrations with popular third-party tools and services.​


ProofHub is an all-in-one project management tool based on Kanban methodology. It has a timeline feature that allows users to track the progress of their tasks quickly, and it provides visual representations of workflows with its online Kanban board. This makes it simple for teams to monitor functions as they move through various stages and ensure that nothing slips through the cracks.

ProofHub is easy to use and intuitive, making it one of the most popular project management tools. It allows users to create task lists, assign tasks to team members, and choose who should be subscribed at each stage. Its pricing structure is also ideal for small teams since they don’t need to pay more for additional users.

If you’re looking for an effective Kanban tool that can help manage your projects efficiently, ProofHub should be on your list. It offers a comprehensive suite of features to help you stay organized and keep work flowing smoothly.


$45 /month for the basic plan and $89/ month for the professional version.

Key Features

  • Timeline feature
  • Online Kanban board
  • Task list creation
  • Task assignment & revision tracking
  • Notifications & subscriptions
  • Integrations with popular



KanbanTool is an online collaboration platform built on the Kanban methodology. Its intuitive Kanban board allows teams to manage their tasks, projects, and processes. The panels can be customized with various colors, shapes, and sizes so groups can easily match their workflows across multiple projects.

KanbanTool has excellent features that make organizing tasks and managing progress efficiently. It allows users to assign deadlines, attach files, set up notifications, and track time. Moreover, its integrations with third-party tools make it easy to transfer data and collaborate across multiple platforms.


$9/user/month for the enterprise version.

Key Features

  • Kanban board & task management tool
  • Deadline assignment & notifications
  • Time tracking & attachment of files
  • Integrations with popular third-party tools.​



Smartsheet is an all-in-one project management and collaboration platform that provides teams with the tools they need to succeed. The boards are customizable and can be shared across multiple projects, making it easy to keep track of tasks as they move through the workflow. With Smartsheet, users can assign due dates, add comments and notes for each job, track time, and even attach files.

Smartsheet also offers powerful automation tools that can help streamline workflows and create detailed reports for teams. It’s one of the most popular project management tools on the market, so if you’re looking for an effective Kanban tool to manage your team’s workflow, Smartsheet is a great choice.


Free plan, $25/ user /month for the enterprise version.

Key Features

  • Customizable Kanban boards Task, project
  • process management Time tracking
  • automation tools Detailed reporting
  • collaboration features

Final Thought

Choosing the right Kanban software for your team can have a significant impact on productivity and project success. The nine best Kanban software tools to use in 2023 provide the features and tools that teams need to stay organized while they work. From intuitive boards to task management, deadline assignments, and integrations with third-party tools, these 9 Kanban software tools offer teams a comprehensive solution for their project management needs. Whether you’re looking for an easy-to-use tool or a more comprehensive Kanban suite, these nine tools can help you and your team stay on track.


What is Kanban Software?

Kanban software is a project management tool that uses the Kanban methodology to manage tasks, track progress and visualize workflows. It helps teams organize their task dependencies, track progress, and improve efficiency and productivity.

How Does a Kanban System Work?

The Kanban system is a project management method that focuses on visualizing workflows and tasks and tracking progress. It’s based on the Japanese “just-in-time” manufacturing system, and it helps teams to manage their task dependencies better and improve efficiency.

What Features do Kanban Board Software Offer?

Kanban board software offers features such as creating and assigning tasks, visualizing workflows, tracking progress, and setting task dependencies. Furthermore, some kanban board software provides additional project management capabilities such as collaboration tools, time tracking, and reporting.

What are the 9 Best Kanban Tools to Use in 2023?

The 9 best kanban tools to use in 2021 are Trello, Jira, SwiftKanban, Asana,Monday.com,Wrike, ProofHub, KanbanTool and Smartsheet.

How can Kanban Systems Help Project Managers?

Kanban systems help project managers visualize workflows, track progress, and set task dependencies. This allows them to manage their tasks better and ensure the project is completed successfully and on time. Furthermore, it also helps project managers to more easily identify areas of improvement and potential bottlenecks to make the necessary adjustments.

Leave a Reply

Your email address will not be published. Required fields are marked *


Table of Contents

Recent Post