9 Best Meeting Management Software of 2023 (Ranked)

Meetings are a crucial part of any organization, and managing them effectively can make a significant difference in the success of a project or a team. With the rise of remote work and the need for more efficient communication, meeting management software has become increasingly popular. These software tools can help streamline the process of scheduling, organizing, and conducting meetings, making them more productive and effective.

In this blog, we’ll look at the top 9 meeting management software of 2023, ranked based on their features, user experience, and overall effectiveness.

What is Meeting Management Software?

Meeting management software is a type of software that helps businesses and individuals manage and conduct meetings more efficiently. It offers a variety of features, such as video and audio conferencing, screen sharing, recording, and scheduling tools, that enable users to conduct meetings remotely and collaborate with others more effectively.

Meeting management software can be used in various settings, from small businesses to large enterprises, and can be tailored to meet the specific needs of each user. It can be accessed through desktop or mobile applications, allowing users to conduct meetings from anywhere with an internet connection.

Let’s see the 9 Best Meeting Management Software 2023:

1. Zoom
2. Google Meet
3. GoToMeeting
4. BlueJeans
5. Skype
6. Microsoft Teams
7. Slack
8. Cisco Webex Teams
9. Join. me

Zoom

Zoom is a popular meeting management software that offers a wide range of features for conducting virtual meetings and webinars. It’s user-friendly and reliable, making it a popular choice for businesses of all sizes.

One of the main features of Zoom is its video conferencing capabilities. It allows users to conduct high-quality video meetings with up to 1,000 participants, making it an ideal option for large companies or organizations. It also offers screen sharing and virtual background features, allowing users to share their screens and personalize their meeting backgrounds.

Price

1. Basic (Free): Allows users to host meetings with up to 100 participants for up to 40 minutes.
2. Pro ($14.99/host/month): Allows users to host meetings with up to 100 participants with no time limit.
3. Business ($19.99/host/month): Allows users to host meetings with up to 300 participants with no time limit.

Key Features

• Video Conferencing: Zoom offers high-quality video conferencing with up to 1,000 participants, allowing users to see and hear each other.
• Screen Sharing: Zoom allows users to share their screens with other participants, making collaborating on documents or presentations easily.
• Recording: Zoom allows record meetings, which can be useful for those unable to attend life or those who want to review the meeting later.
• Virtual Background: Zoom offers virtual background options, allowing users to customize their meeting backgrounds.
• Real-Time Chat: Zoom offers real-time chat features, allowing participants to communicate with each other during the meeting.
• Phone Call-In: Zoom offers the ability to call into meetings via phone, which can be useful for those unable to join the meeting via the internet.
• Breakout Rooms: Zoom offers breakout rooms, allowing hosts to split the meeting into smaller groups for collaboration.

Google Meet

Google Meet is Google’s video conferencing software and is integrated with Google’s suite of productivity tools. It allows users to schedule and join meetings from their calendars or a Google Meet link. Google Meet is also compatible with various devices and has a simple interface. It’s free to use for anyone with a Google account and offers a variety of features, including screen sharing, live captions, and recording capabilities.

Pricing

• Basic plan: Free, with support for up to 100 participants and 60 minutes per meeting
• Business plan: $8/user/month, with additional features such as custom email addresses and 24/7 support
• Enterprise plan: Custom pricing with advanced security and compliance features

Key Features

• Mobile Apps: Google Meet is available on Android and iOS, allowing participants to join meetings from anywhere.
• Integration with Google Services: Google Meet is integrated with other Google services like Calendar and Gmail, making scheduling and joining meetings directly from these services easy.
• Security: Google Meet offers robust security features, including encryption and multi-factor authentication, ensuring that meetings remain private and secure.
• Live Streaming: Google Meet allows users to live stream their meetings to up to 100,000 viewers, making it ideal for large conferences or events.

GoToMeeting

GoToMeeting is a popular video conferencing software for businesses of all sizes. It offers a variety of features, including screen sharing, virtual backgrounds, and the ability to schedule and join meetings from a mobile device. GoToMeeting is also known for its high-quality audio and video capabilities. It has pricing plans ranging from a basic plan to an enterprise-level option with advanced features like transcripts and cloud recording.

Pricing

• Professional plan: $12/user/month, with support for up to 150 participants and additional features such as drawing tools and keyboard/mouse sharing
• Business plan: $16/user/month, with support for up to 250 participants and additional features such as Salesforce integration and transcriptions
• Enterprise plan: Custom pricing with advanced security and compliance features

Key Features

• Dial-in Conference Lines: GoToMeeting offers dial-in conference lines, allowing participants to join meetings via telephone for those without internet access.
• Webinar Capability: GoToMeeting offers webinar capability, allowing users to host webinars for up to 3,000 participants.
• Drawing Tools: GoToMeeting offers drawing tools, allowing participants to annotate and highlight content during the meeting.
• Instant Meetings: GoToMeeting offers the ability to start an instant meeting with one click, making it easy to connect with colleagues or clients quickly.
• Transcription: GoToMeeting offers transcription services, allowing users to transcribe meeting notes and save them for future reference.
• Security: GoToMeeting offers features like end-to-end encryption and multi-factor authentication, ensuring that meetings remain private and secure.

BlueJeans

BlueJeans is a cloud-based video conferencing software that offers a variety of features, including screen sharing, recording, and virtual backgrounds. It’s known for its high-quality video and audio capabilities and can be used on various devices. BlueJeans has plans for businesses of all sizes, from small teams to large enterprises.

Pricing

• Standard plan: $9.99/host/month, with support for up to 50 participants and unlimited meeting duration
• Pro plan: $13.99/host/month, with support for up to 75 participants and additional features such as transcription and recording transcription
• Enterprise plan: Custom pricing with advanced security and compliance features

Key Features

• Dolby Voice Audio: BlueJeans offers Dolby Voice audio technology, providing high-quality, crystal-clear sound.
• Smart Meetings: BlueJeans offers smart meetings, allowing users to meeting schedule and add agenda items or notes easily.
• Virtual Background: BlueJeans offers virtual background options, allowing users to customize or blur their backgrounds for privacy.
• AI-Powered Transcription: BlueJeans offers AI-powered transcription services, allowing users to transcribe meeting notes and save them for future reference.
• Real-Time Captions: BlueJeans offers real-time captions for accessibility purposes, making it easier for participants with hearing impairments to follow along.
• Security: BlueJeans offers features like end-to-end encryption and multi-factor authentication, ensuring that meetings remain private and secure.

Skype

Skype is a well-known video conferencing software that has been around for years. It offers a variety of features, including screen sharing, recording, and messaging. Skype is free to use and can be used on various devices. It’s a great option for individuals or small businesses that need a simple video conferencing solution.

Pricing

• Basic plan: Free, with support for up to 50 participants and unlimited meetings
• Business plan: $5.50/user/month, with support for up to 250 participants and additional features such as meeting recording and PSTN calling
• Enterprise plan: Custom pricing with advanced security and compliance features.

Key Features

• Participants to join meetings from anywhere.
• Instant Messaging: Skype offers instant messaging, allowing users to send text messages during a meeting.
• Virtual Background: Skype offers virtual background options, allowing users to customize or blur their backgrounds for privacy.
• File Sharing: Skype allows users to share files during a meeting, making it easy to collaborate on documents.
• Language Translation: Skype offers language translation capabilities, allowing users to communicate in different languages.
• Skype for Business: Skype offers a separate version for businesses, which includes features like the ability to schedule meetings and integrate with Microsoft Office.

Microsoft Teams

Microsoft Teams is a collaboration and communication tool with features for scheduling and conducting meetings. It integrates with other Microsoft products, such as Outlook, SharePoint, and OneDrive, making it an ideal choice for organizations that rely heavily on Microsoft software. Teams offer screen sharing, recording, and chat features, making it a versatile and powerful meeting management tool.

Pricing

• Free plan: Basic features, with support for up to 100 participants and 60 minutes per meeting
• Business Basic plan: $5/user/month, with support for up to 300 participants and a 24-hour meeting duration
• Business Standard plan: $12.50/user/month, with additional features such as eDiscovery and compliance tools
• Enterprise plan: Custom pricing with advanced security and compliance features

Key Features

• Video Conferencing: Microsoft Teams allows up to 10,000 participants in a single meeting, with high-quality video and audio.
• Screen Sharing: Microsoft Teams allows participants to share their screens, making it easy to collaborate on documents, presentations, or any other visual content.
• Recording: Microsoft Teams allows users to record their meetings and save them for future reference.
• Mobile Apps: Microsoft Teams is available on Android and iOS mobile devices, allowing participants to join meetings from anywhere.
• Instant Messaging: Microsoft Teams offers instant messaging, allowing users to send text messages during a meeting.
• Channels: Microsoft Teams allows users to create channels for different projects or

Slack

Slack is a messaging platform that also offers video and audio conferencing capabilities. It’s known for its easy-to-use interface and integration with other tools like Google Drive and Trello. Slack has a free plan with basic and paid plans offering additional features like custom branding and compliance exports.

Pricing

• Starter plan: $13.50/host/month, with support for up to 50 participants and 5 GB of cloud storage
• Plus plan: $17.95/host/month, with support for up to 100 participants and additional features such as toll-free calling and custom branding
• Business plan: $26.95/host/month, with support for up to 200 participants and additional features such as advanced analytics and unlimited cloud storage

Key Features

• Video and audio conferencing
• Screen sharing
• Recording
• Virtual backgrounds
• Integration with other products, such as Microsoft Teams and Slack
• Mobile app

Pricing

• Standard plan: $9.99/host/month, with support for up to 50 participants and unlimited meeting duration
• Pro plan: $13.99/host/month, with support for up to 75 participants and additional features such as transcription and recording transcription
• Enterprise plan: Custom pricing with advanced security and compliance features

Cisco Webex Teams

Cisco Webex Teams is a collaboration suite that offers a variety of features, including messaging, video conferencing, and screen sharing. It’s known for its high-quality video and audio capabilities and can be used on various devices. Cisco Webex Teams has plans for businesses of all sizes, from a free basic plan to an enterprise-level option with advanced analytics and unlimited cloud storage.

Key Features

• Chat and messaging
• Video and audio conferencing
• Screen sharing
• Integration with other Cisco products
• Mobile app

Pricing

• Free plan: Basic features, with support for up to 50 participants and 40 minutes per meeting
• Starter plan: $13.50/user/month, with support for up to 50 participants and additional features such as screen sharing and recording
• Plus plan: $17.95/user/month, with support for up to 100 participants and additional features such as toll-free calling and custom branding
• Business plan: $26.95/user/month, with support for up to 200 participants and additional features such as advanced analytics and unlimited cloud storage

Join. me

Join.me am a web-based collaboration tool that enables users to host virtual meetings, webinars, and presentations. It is designed for remote teams and businesses who need to connect with clients, colleagues, or partners from anywhere in the world.

Pricing

• Lite: Free plan with limited features for up to 5 participants.
• Pro: $30 per month (billed annually) or $40 per month (billed monthly) for up to 250 participants, including screen sharing, video conferencing, recording, and more.
• Business: $50 per month (billed annually) or $65 per month (billed monthly) for up to 250 participants, including all Pro features plus branding, custom URLs, and more.

Key Features

• Whiteboard: Join. I offer a virtual whiteboard feature, allowing users to draw and write during meetings.
• File Sharing: Join. I enable users to share files during a meeting, making it easy to collaborate on documents.
• Chat: Join. I offer a chat feature, allowing users to send instant messages during a meeting.
• Personal Link: Join. I provide a personal link feature, making inviting participants to a meeting easy.
• Analytics: Join. It offers analytics features, allowing users to track meeting attendance, participant engagement, and other key metrics.

Conclusion

Meeting management software can be a game-changer for any organization looking to improve its meetings’ efficiency and effectiveness. Whether you’re looking for a video conferencing tool, a chat and messaging platform, or a comprehensive collaboration suite, a software solution exists to meet your needs.

FAQs

What is the importance of having a meeting agenda?

A meeting agenda helps to keep meetings focused and productive by outlining the topics to be discussed and the goals to be achieved.

How can meeting management tools improve team meetings?

Meeting management tools can streamline the meeting process, making meeting schedules, organizing, and executing meetings easier. This can help to reduce wasted time and increase productivity.

What are some tips for running effective meetings?

Some tips for running effective meetings include setting clear goals, keeping to a schedule, engaging all team members, and following up with action items.

How can online meetings improve team collaboration?

Online meetings can enable teams to collaborate more effectively by allowing members to join from anywhere, sharing documents and resources in real-time, and providing features such as screen sharing and chat.

What is Lucid Meetings?

Lucid Meetings is a meeting software platform offering various features to help teams collaborate more effectively, including meeting agendas, templates, and real-time collaboration tools.

What are some characteristics of productive meetings?

Productive meetings are characterized by clear goals, a structured agenda, active participation from all team members, and actionable outcomes.