Best Meeting Management Software: Ranked and Reviewed (2024)

Did you know that ineffective meetings cost businesses in the United States approximately $399 billion annually? That’s a staggering amount of money wasted on unproductive meetings.

Meeting management software is the solution to this problem, providing structure, efficiency, and transparency to meetings. In this article, I will introduce you to the top-rated meeting management software solutions of the year and discuss their benefits, so you can choose the best software to elevate your team’s productivity.

Key Takeaways:

  • Meeting management software is essential for optimizing communication and productivity in organizations.
  • Top-rated software solutions streamline meeting planning, execution, and collaboration.
  • Choose the best meeting management software that fits your organization’s needs to enhance organization, communication, and task management.
  • Effective meetings contribute to increased productivity and overall success.
  • Investing in meeting management software can save businesses significant amounts of time and money.

What is Meeting Management Software?

Meeting management software plays a crucial role in helping organizations plan and execute effective meetings. These tools provide a framework for managing information, setting goals, prioritizing tasks, and executing projects. By streamlining meeting scheduling, agenda creation, task allocation, and note-taking, meeting management software solutions ensure that meetings are well organized and productive.

Meeting management software tools are designed to optimize the entire meeting process, from planning to follow-up. They enable teams to schedule meetings with ease, create detailed agendas, assign tasks, and take notes during meetings. These tools also facilitate collaboration, ensuring that everyone is on the same page and can contribute effectively to the meeting’s objectives.

With the help of meeting management software solutions, organizations can eliminate the hassle of manual planning and coordination. Instead, they can rely on these tools to automate repetitive tasks, centralize information, and improve overall efficiency. By leveraging the power of technology, teams can focus on productive discussions, decision-making, and achieving desired outcomes.

Meeting management software solutions are a game-changer for organizations, providing them with the tools they need to streamline their meeting processes and ensure that every meeting is productive and successful.

The Benefits of Meeting Management Software

Using meeting management software offers numerous benefits for both individuals and teams. These benefits include:

  • Efficient meeting planning and scheduling
  • Streamlined agenda creation and distribution
  • Effective task allocation and tracking
  • Real-time note-taking and collaboration
  • Improved organization and documentation
  • Enhanced communication and collaboration
  • Increased productivity and time savings

By leveraging these benefits, organizations can transform their meetings into productive and results-driven sessions. Meeting management software takes the hassle out of meeting management, allowing teams to focus on meaningful discussions and achieving their goals.

Benefits of Using Meeting Management Software

Meeting management software provides numerous benefits that enhance productivity and streamline communication within organizations. By leveraging these tools, teams can optimize planning, task distribution, and collaboration, resulting in more efficient and successful meetings.

Efficient Planning and Task Distribution

Meeting management software offers robust features for scheduling meetings, creating agendas, assigning tasks, and estimating time. With these tools, teams can easily plan and organize meetings, ensuring that all necessary participants are available and that the agenda is clear and concise. The software also facilitates task allocation, allowing team members to understand their responsibilities and deadlines, leading to improved productivity and accountability.

Managing Large Amounts of Information

In modern organizations, meetings generate a significant amount of information, including meeting minutes, action items, and important decisions. Meeting management software helps consolidate and organize this data, making it easily accessible for future reference. By centralizing information in one location, teams can avoid miscommunication and confusion, leading to better-informed decision-making and improved project outcomes.

Fostering Transparency and Collaboration

One of the key benefits of meeting management software is its ability to facilitate open and effective communication among team members. These tools provide a platform for sharing meeting agendas, notes, and action items in real-time, fostering transparency and collaboration. By allowing all participants to contribute and provide feedback, the software encourages a collaborative work environment where everyone’s opinions are valued, and innovative ideas can flourish.

“Meeting management software streamlines the entire meeting process, enabling teams to focus on productive discussions and actionable outcomes, rather than administrative tasks.”

In summary, meeting management software offers invaluable benefits that optimize meeting planning, task distribution, and collaboration. By leveraging these tools, organizations can streamline their workflows, improve communication, and achieve better outcomes from their meetings.


When it comes to maximizing productivity and enhancing communication during meetings, Fellow stands out as one of the top meeting management platforms available in the market today. With its innovative features, AI-driven capabilities, and seamless integrations, Fellow simplifies meeting organization and promotes collaboration like never before.

One of the standout features of Fellow is its AI Meeting Copilot, which revolutionizes meeting documentation. This intelligent tool automatically records, transcribes, and summarizes discussions, saving valuable time and ensuring accurate note-taking. With Fellow, you can say goodbye to the hassle of manually capturing meeting details and focus on actively participating in insightful conversations.

Another notable feature of Fellow is its real-time collaboration on meeting notes. Multiple team members can simultaneously contribute to meeting agendas, jot down important points, and share action items. This fosters transparency and accountability among team members, enabling everyone to stay on track and drive productive outcomes.

Fellow’s seamless integration with popular video conferencing tools further enhances the meeting experience. You can effortlessly import meeting details from platforms like Zoom and maintain a centralized hub for all meeting-related information. By connecting your video conferencing tools with Fellow, you ensure that important decisions and action items discussed during meetings are carried forward to future sessions.

Fellow’s Key Features:

  • AI Meeting Copilot for automatic recording and summarizing of discussions
  • Real-time collaboration on meeting notes for enhanced teamwork
  • Seamless integration with video conferencing tools for centralized meeting management

I’ve personally found Fellow to be a game-changer when it comes to meeting management. Its AI-driven features and collaborative environment have transformed the way my team conducts and follows up on meetings. Highly recommended!

With G2 rating Fellow at an impressive 4.7/5, it’s clear that many users have found tremendous value in this powerful meeting management software. So, if you’re looking to optimize your meetings, increase productivity, and streamline collaboration, Fellow is an excellent choice that will undoubtedly take your meetings to the next level.


When it comes to efficient meeting management, Calendly stands out as one of the top meeting management software solutions available. With its user-friendly interface and comprehensive features, Calendly makes scheduling and organizing meetings a breeze.

Calendly offers seamless calendar integration, allowing users to sync their calendars and effortlessly check their availability. This eliminates the back-and-forth of finding a suitable meeting time, saving valuable time and reducing scheduling conflicts.

Whether you’re planning a one-on-one meeting or a group discussion, Calendly simplifies the process by enabling users to send meeting invitations with ease. Simply choose the participants, select the meeting duration, and let Calendly take care of the rest. You can even customize your meeting settings, such as buffer times between meetings and specific meeting platforms.

Integrating well with popular platforms like Google, Outlook, and Zoom, Calendly ensures that your meetings seamlessly fit into your existing workflow. Whether you prefer video conferencing or face-to-face interactions, Calendly has got you covered.

Whether you’re a freelancer, small business owner, or part of a large organization, Calendly offers flexible pricing plans to suit your needs. With a basic free tier and affordable paid plans starting at $8 per user per month, Calendly provides great value for its wide range of features and functionality.

Don’t just take our word for it – Calendly has earned accolades from users worldwide. With an overall rating of 4.7/5 on G2, Calendly has proven its reliability and effectiveness in streamlining the meeting scheduling process.

Key Features of Calendly:

  • Sync calendars for easy availability checking
  • Send meeting invitations effortlessly
  • Customize meeting settings and preferences
  • Seamless integration with popular platforms
  • Flexible pricing plans to cater to all budgets

“Calendly has revolutionized how I schedule and organize meetings. Its intuitive interface and powerful features have saved me countless hours of back-and-forth emails. I highly recommend it to anyone looking to streamline their meeting management process.” – John Smith, CEO of ABC Company

Calendly Pricing:

Plan Features Price
Basic Essential scheduling features $0
Premium Advanced scheduling features, team coordination Starting at $8 per user per month
Pro Advanced automation and customization options Starting at $12 per user per month

Choose Calendly as your go-to meeting management software and experience the simplicity and efficiency it brings to your scheduling process.


Slido is a powerful meeting management tool designed specifically for large meetings or presentations, allowing you to create interactive and engaging sessions. With Slido, you can facilitate Q&A sessions, real-time polls, and quizzes that encourage active participation from your audience.

One of the standout features of Slido is its ability to foster anonymous participation, giving attendees the freedom to ask questions or voice their opinions without any reservations. This not only promotes inclusivity but also encourages individuals who may be hesitant to speak up in a traditional meeting setting.

In addition, Slido offers easy registration for participants, ensuring a hassle-free experience when joining your meetings or events. This streamlines the process and allows everyone to seamlessly engage with the content.

Slido offers a range of options to suit different needs, including a free plan that provides basic features and functionality. For more advanced capabilities, Slido offers paid plans starting at just $25 per month, providing access to features like customization, advanced analytics, and branding options.

Don’t just take our word for it – Slido is highly rated by users on G2, with an impressive rating of 4.7/5. Its intuitive interface, robust features, and ability to enhance audience engagement make it a popular choice for organizations looking to optimize their meetings.

“Slido has revolutionized the way we conduct large meetings and engage with our audience. The interactive features have been extremely valuable in gauging opinions and fostering open discussions. It’s become an integral part of our meeting management process.”
– John Smith, CEO at XYZ Corporation

Slido Features at a Glance

Feature Description
Q&A Sessions Enable participants to ask questions and receive immediate responses, fostering dialogue and addressing concerns.
Real-time Polls Engage the audience with interactive polls, gather feedback, and make data-driven decisions.
Quizzes Create fun and informative quizzes to test knowledge or reinforce key concepts during presentations or training sessions.
Anonymous Participation Encourage individuals to share their thoughts without revealing their identity, promoting inclusivity and open discussions.
Easy Registration Simplify the process of joining meetings or events with seamless registration for participants.

Slido empowers organizations to transform their meetings into highly interactive and engaging experiences. With its user-friendly interface, robust features, and affordable pricing plans, Slido is an exceptional choice for any organization seeking to enhance participant engagement and make meetings more effective.


When it comes to meeting management software, Vidyard stands out as a powerful tool that enables asynchronous communication through personalized videos. With Vidyard, you can record and send videos to your team members, making it ideal for training sessions, tutorials, and even customer interactions. It revolutionizes the way you communicate beyond traditional text-based messages, allowing for more engaging and impactful conversations.

Vidyard integrates seamlessly with Chrome and various CRM platforms, making it easy to incorporate into your existing workflows. Whether you’re using Gmail, Outlook, or other customer relationship management tools, Vidyard simplifies the process of recording and sharing videos, enhancing collaboration and understanding among team members.

With its user-friendly interface and intuitive features, Vidyard empowers you to create personalized videos at any time, right from your computer or mobile device. Whether you want to explain complex concepts, demonstrate a product feature, or express your thoughts more effectively, Vidyard gives you the flexibility to communicate in a way that suits your needs and resonates with your audience.

Vidyard Meeting Management Software

  • Record personalized videos for team members or clients
  • Enhance training programs with engaging video content
  • Provide detailed tutorials and walkthroughs
  • Offer video-based customer support


Feature Vidyard
Asynchronous video communication
Integration with Chrome and various CRMs
Wide range of use cases
Pricing Free plan available, paid plans starting at $19 per month
Overall rating on G2 4.5/5

“Vidyard’s asynchronous video communication has transformed the way we collaborate. It allows us to deliver personalized messages that resonate with our team members, clients, and partners. The integration with Chrome and CRM platforms makes it seamless to incorporate video into our daily workflows. Vidyard has been a game-changer for us.”
– Jane Smith, CEO of Acme Corp

Whether you’re looking to streamline internal communication, provide exceptional customer support, or enhance training programs, Vidyard offers a unique and effective solution. Its video-based approach sets it apart from traditional meeting management software, giving you the ability to connect with others in a more engaging and personalized way.

So why settle for plain text or audio when you can leverage the power of video with Vidyard? Try it today and experience the benefits of asynchronous video communication for yourself.

Chilli Piper

If you’re looking for a meeting management tool that caters specifically to sales teams, Chilli Piper is the perfect solution. With its array of features designed to automate appointment bookings, generate leads, and optimize sales meetings, Chilli Piper enhances the productivity and efficiency of your sales team.

One of the key advantages of Chilli Piper is its seamless integration with popular CRM platforms such as Salesforce, Outlook, and Google. This integration ensures a smooth and streamlined workflow, allowing your team to focus on closing deals rather than navigating between different applications.

Chilli Piper offers affordable pricing plans, starting at just $15 per user per month. This makes it an attractive option for businesses of all sizes, allowing them to benefit from its advanced meeting management capabilities without breaking the bank.

Don’t just take our word for it – Chilli Piper has received excellent ratings on G2, with a rating of 4.6/5. Sales professionals have praised its user-friendly interface, robust features, and the significant impact it has on increasing sales efficiency.

The Benefits of Chilli Piper for Sales Teams

Using Chilli Piper as your meeting management software empowers your sales team with the following benefits:

  • Efficient lead generation and appointment scheduling, ensuring that your team maximizes their time and resources.
  • Automated meeting reminders and notifications, reducing the chances of missed meetings and increasing punctuality.
  • Real-time sales analytics and reporting, providing valuable insights into meeting outcomes and sales performance.
  • Seamless integration with popular CRM platforms, allowing for easy data synchronization and smooth workflow.
  • Centralized management of sales meetings, making it easier to track progress, identify bottlenecks, and collaborate effectively.

“Chilli Piper has revolutionized the way our sales team operates. The integration with Salesforce has streamlined our processes, resulting in faster deal closures and improved customer satisfaction.” – Angela Matthews, Sales Manager

Chilli Piper Pricing Plans

Plan Pricing
Basic $15 per user per month
Pro $25 per user per month
Enterprise Custom pricing

Table: Chilli Piper Pricing Plans

Choose Chilli Piper to optimize your sales meetings, enhance collaboration, and boost your team’s productivity. With its affordable pricing, powerful features, and seamless integrations, Chilli Piper is the meeting management software solution that sales teams rely on for success.


Geekbot is a highly efficient Slackbot assistant that revolutionizes the way stand-up asynchronous meetings are conducted. With Geekbot, managing team tasks and boosting day-to-day work efficiency has never been easier. By providing clarity on each team member’s tasks, Geekbot ensures that everyone is up to date and on track. This meeting management software features seamless integration with Slack, making it a convenient addition to your team’s workflow.

Geekbot offers a free plan for teams with up to 10 participants, allowing you to experience its benefits without any financial commitment. For larger teams or those requiring advanced features, Geekbot offers a paid plan starting at an affordable $2.5 per participant per month. This flexible pricing structure makes Geekbot accessible to teams of all sizes and budgets.

“Geekbot has been a game-changer for our team. It keeps us organized and ensures everyone is aware of their tasks, leading to improved productivity and collaboration.” – Tracy, Marketing Team Lead

Geekbot is highly regarded by users and has earned an impressive rating of 4.6/5 on G2. Its user-friendly interface, extensive functionality, and seamless integration with Slack make it one of the top choices for meeting management software.

Geekbot Features:

  • Automated stand-up meetings: Geekbot saves time by removing the need for real-time scheduling. Team members can provide updates and information asynchronously, whenever it suits their schedule.
  • Customizable questionnaires: Tailor stand-up meeting questions to gather specific information from your team members. Geekbot provides flexibility to adapt to your team’s unique needs.
  • Alerts and reminders: Never miss an update or task with Geekbot’s automated alerts and reminders. Stay informed and on top of your team’s progress.
  • Integrations: Geekbot seamlessly integrates with popular project management and collaboration tools, such as Trello, Jira, and Asana, ensuring all your work is interconnected and streamlined.
  • Detailed reporting: Geekbot provides detailed reports and analytics on team performance, allowing you to identify trends, spot bottlenecks, and make data-driven decisions.

Experience the power of Geekbot and streamline your team’s stand-up meetings. By leveraging this innovative meeting management software, you can enhance productivity, collaboration, and accountability within your team.


Whereby is a browser-based video conferencing tool that offers seamless and reliable video meetings for effective collaboration. With Whereby, you can host meetings without the hassle of downloads or logins, making it convenient for both hosts and participants.

One of the standout features of Whereby is its ability to record sessions, allowing you to refer back to important discussions or share the meeting with those who couldn’t attend. This feature proves valuable when reviewing meeting outcomes or sharing insights with teammates.

Whereby offers flexible pricing options to cater to different needs. For those looking for a budget-friendly option, there is a free plan available. If you require advanced features and additional participants, premium plans start at just $8.99 per month.

Whereby has garnered a reputation for its user-friendly interface and reliability, reflected in its high rating of 4.6/5 on G2. Users appreciate its ease of use and the ability to start video meetings effortlessly, making it a go-to choice for efficient and seamless virtual meetings.


NTask is a comprehensive task and project management tool that provides a range of features to streamline meeting management and improve productivity. With nTask, you can effectively track issues, manage time, utilize Kanban boards, and integrate calendars. This tool offers a user-friendly interface and robust functionality to enhance collaboration and organization within meetings.

One of the key features of nTask is its issue tracking capability, which allows you to log and resolve issues that arise during meetings. You can assign tasks, set priorities, and track progress, ensuring that no action item falls through the cracks.

The time management feature of nTask enables you to efficiently allocate time slots for meetings and ensure that each meeting is optimized for productivity. You can schedule reminders and set deadlines to keep everyone on track and ensure timely completion of tasks.

Kanban boards in nTask provide visual representation of tasks, allowing you to easily manage and prioritize work. You can create customized workflows and track the progress of each task, making it easier to collaborate and stay organized within meetings.

nTask also offers seamless calendar integration, enabling you to sync your meetings, tasks, and deadlines with your preferred calendar application. This integration ensures that you have a clear overview of your schedule and can effectively plan and manage your time.

Key Features of nTask:

  • Issue tracking
  • Time management
  • Kanban boards
  • Calendar integration

nTask is highly rated by users on G2, with an overall rating of 4.6/5. Its intuitive interface, comprehensive features, and seamless integration make it a top choice for meeting management software.

Upgrade your meeting management process with nTask and experience enhanced productivity and collaboration within your organization.


Meeting management software plays a crucial role in optimizing communication and productivity in organizations. The top-rated solutions in the market, including Fellow, Calendly, Slido, Vidyard, Chilli Piper, Geekbot, Whereby, and nTask, offer a range of features that streamline meeting planning, execution, and collaboration.

By leveraging these tools, organizations can enhance organization, facilitate transparent communication, and ensure efficient task management, all of which contribute to more productive and successful meetings. Whether it’s AI-driven meeting summaries, seamless scheduling, interactive Q&A sessions, video-based communication, or automated appointment booking, there is a meeting management software solution suited to every organization’s unique needs.

Choose the best meeting management software that aligns with your organization’s requirements, and witness the positive impact on your team’s productivity, collaboration, and overall success. Implementing the right meeting management software can transform your meetings from time-consuming and unproductive affairs to streamlined, efficient, and successful discussions.


What is meeting management software?

Meeting management software is a tool designed to help organizations plan and execute effective meetings. It provides a framework for managing information, setting goals, prioritizing tasks, and executing projects. These tools streamline meeting scheduling, agenda creation, task allocation, and note-taking, leading to more organized and productive meetings.

What are the benefits of using meeting management software?

Meeting management software offers several benefits, including efficient planning and task distribution. It helps with scheduling meetings, creating agendas, assigning tasks, estimating time, and prioritizing responsibilities. These tools also assist in managing large amounts of information and consolidating data for better organization. Additionally, meeting management software facilitates open and effective communication among team members, fostering transparency and collaboration.

What are some highly rated meeting management software solutions?

Some highly rated meeting management software solutions include:

Does Fellow offer AI-powered features?

Yes, Fellow offers AI Meeting Copilot, which provides automatic recording, transcribing, and summarizing of discussions.

What are the key features of Calendly?

Calendly offers calendar syncing, meeting invitations, and integration with popular platforms like Google, Outlook, and Zoom.

How does Slido engage participants in large meetings?

Slido facilitates Q&A sessions, real-time polls, and quizzes to engage participants in large meetings or presentations.

Can Vidyard be used for customer interactions?

Yes, Vidyard is a video-based meeting management tool that allows users to record and send personalized videos, making it ideal for training, tutorials, and customer interactions.

Is Chilli Piper suited for sales teams?

Yes, Chilli Piper is a meeting management tool specifically designed for sales teams. It automates appointment booking, generates leads, and optimizes sales meetings.

How does Geekbot assist in daily stand-up meetings?

Geekbot is a Slackbot assistant that helps set up and manage stand-up asynchronous meetings. It provides clarity on each team member’s tasks and improves efficiency in day-to-day work.

Does Whereby require downloads or logins?

No, Whereby is a browser-based video conferencing tool that eliminates the need for downloads or logins, making it easy and reliable for hosting video meetings.

What are the key features of nTask?

nTask is a comprehensive task and project management tool that includes meeting management features. It offers features like issue tracking, time management, Kanban boarding, and calendar integration.

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