Best Employee Scheduling Software: Ranked and Reviewed (2024)

Did you know that efficient employee scheduling can save businesses up to 8% in labor costs annually? That’s a significant impact on the bottom line, making it crucial for companies to find the best employee scheduling software that meets their needs.

When it comes to employee scheduling, there are numerous software options available that offer a range of features and functionalities. To help you make an informed decision, I have researched and ranked the top employee scheduling software platforms on the market. From comprehensive shift scheduling tools to those with added HR features, this article will guide you through the best options for your business.

Whether you are a small startup or a large organization, finding the right employee scheduling software can streamline your operations, improve efficiency, and ensure optimal work schedules. Join me as we explore the top employee scheduling software platforms and discover the features and pricing that make them stand out.

Key Takeaways:

  • Efficient employee scheduling can lead to significant cost savings for businesses.
  • Choosing the right employee scheduling software is essential for optimizing work schedules and improving overall efficiency.
  • This article will provide insights into the top employee scheduling software platforms, including their features and pricing.
  • Consider factors such as scheduling and shift management, timekeeping, reporting and analytics, and software integrations when selecting employee scheduling software.
  • Compare the features and pricing of the top platforms to find the best fit for your business.

Deputy: Top Shift Scheduling With Some All-Up HR Features

When it comes to shift scheduling and HR functionality, Deputy stands out as one of the best all-around solutions in the market. With its user-friendly interface and robust features, Deputy offers a seamless experience for both managers and employees.

One of the standout features of Deputy is its uncluttered user interface. The platform is designed to be intuitive and easy to navigate, allowing users to efficiently manage their schedules and tasks. Whether you’re creating shifts, assigning employees, or handling time-off requests, Deputy’s interface ensures a smooth workflow.

Deputy also provides excellent mobile solutions, allowing users to access their schedules and manage their employees on the go. The mobile apps are well-designed and offer all the necessary functionality for efficient employee management.

Furthermore, Deputy offers extensive third-party integration options, enabling seamless data sharing with other software systems. This integration capability ensures that your scheduling and employee data is synchronized across all your HR and business tools.

In addition to advanced scheduling features, Deputy also offers open shifts and shift swapping functionalities. This allows managers to easily manage changes in the schedule and empowers employees to take control of their shifts.

While Deputy offers powerful HR features, it is important to note that it is not as robust as a comprehensive HR management tool. If your organization requires more extensive HR capabilities, you may need to consider other options.

It’s worth mentioning that Deputy’s website and mobile apps are available in English only, which may be a limiting factor for organizations operating in multilingual environments.

Pros Cons
  • User-friendly and uncluttered interface
  • Great mobile solutions
  • Extensive third-party integration options
  • Open shifts and shift swapping features
  • Not as robust as a comprehensive HR management tool
  • Only available in English


“Deputy has completely transformed the way we handle shift scheduling in our organization. The user interface is so intuitive, and it has made scheduling a breeze. The ability to offer open shifts and allow employees to swap shifts has also significantly reduced the time and effort spent on managing schedule changes. It’s a fantastic tool!”

Deputy offers a solid shift scheduling solution with bonus HR functionality. Its uncluttered user interface, mobile solutions, and third-party integration capabilities make it a top choice for businesses looking to streamline their scheduling processes. While it may not be a comprehensive HR management tool, Deputy’s focus on shift scheduling and employee management makes it a valuable asset for organizations of all sizes.

Humanity: Good Scheduler With Automation

Humanity is an extremely well-thought-out shift scheduling tool that provides flexibility and ease of use for both managers and employees. With its seamless integration with mobile apps, scheduling becomes a breeze, even when on the go. The mobile app integration allows for easy access to schedules, shift changes, and communication, ensuring that everyone stays connected and informed.

One of the standout features of Humanity is its extensive help and support options. From comprehensive knowledge bases to responsive customer support, users can find the assistance they need to navigate the platform effortlessly. This commitment to customer success sets Humanity apart as a user-friendly and reliable scheduling solution.

In terms of features, Humanity offers a solid set of tools to streamline scheduling tasks. Managers can generate reports and forecasts to make data-driven decisions, while the automatic scheduling feature saves time and effort by automatically assigning shifts based on predefined rules and parameters.

However, it’s worth noting that the vast feature set of Humanity may be overwhelming for some users who are looking for a more simplistic solution. While the abundance of options is a testament to the platform’s capabilities, it may require some time and training to fully utilize all its features effectively.

Humanity’s Key Features:

  • Flexible and easy-to-use scheduler
  • Seamless integration with mobile apps for scheduling on the go
  • Comprehensive help and support options
  • Reports and forecasts for data-driven decision making
  • Automatic scheduling for time-saving efficiency
Pros Cons
Flexible and user-friendly Vast feature set may be overwhelming for some users
Excellent mobile app integration
Abundance of help and support options
Robust reporting and automatic scheduling

Shiftboard: Focus on Applicant Tracking

When it comes to employee scheduling, Shiftboard stands out with its powerful features and emphasis on applicant tracking. Not only does Shiftboard offer a comprehensive shift scheduling solution, but it also streamlines your hiring processes through its applicant tracking subsection.

One of the standout features of Shiftboard is its gorgeous user interface, which provides an intuitive and user-friendly experience. With its sleek design and easy navigation, you can efficiently manage your shifts and applicants without any hassle.

Shiftboard also caters to small businesses with its affordable pricing options. The lower-level plans are specifically designed to accommodate the budgetary constraints of small businesses while still offering robust scheduling and applicant tracking functionalities.

However, it’s important to note that Shiftboard lacks user help forums, which can be a drawback for troubleshooting and finding solutions to common issues. While Shiftboard provides excellent customer support, having user help forums can enhance the overall user experience by fostering a community of users who can assist each other.

“Shiftboard’s gorgeous user interface and affordable pricing make it an attractive choice for businesses looking for a shift scheduling solution with an emphasis on applicant tracking.”

Overall, Shiftboard combines the power of a shift scheduler with a dedicated focus on applicant tracking. Its user-friendly interface and affordable pricing make it an excellent option for businesses of all sizes, although the lack of user help forums may be a consideration for some.

Shiftboard Pricing

Shiftboard offers several pricing plans to cater to the needs and budgets of different businesses. Here is an overview of their pricing tiers:

Plan Features Pricing
Basic Shift scheduling, applicant tracking $XX/month
Standard Shift scheduling, applicant tracking, reporting $XX/month
Pro All features from Standard, plus advanced analytics $XX/month

Note: Prices are subject to change and may vary depending on customization and additional features.

When I Work: Startup Oriented Shift Scheduler

When it comes to shift planning and scheduling software for startups, When I Work is a solid choice. With its feature-rich platform and modern user interface (UI), it offers a flexible and mobile-friendly solution that caters to the unique needs of growing businesses.

One of the standout features of When I Work is its open API, which allows users to seamlessly share data with payroll and other management programs. This level of integration streamlines processes and enhances overall efficiency.

While When I Work offers a wealth of features, including shift scheduling and employee management, it’s worth noting that it has relatively few built-in reports compared to some other platforms. However, it makes up for this with its ability to directly integrate with third-party vendors for more specific reporting needs.

“When I Work offers a feature-rich, flexible, and mobile-friendly platform that is a great fit for startups.”

Here are some key highlights of When I Work:

  • Feature-rich platform with a focus on shift planning and scheduling
  • Modern and intuitive user interface (UI) for easy navigation
  • Open API for seamless data sharing with payroll and other management programs
  • Direct integrations with third-party vendors for specialized reporting

When it comes to managing shifts and scheduling employees, When I Work offers a startup-oriented solution that combines functionality with ease of use. Its modern UI, open API, and direct integrations make it a valuable tool for businesses looking to streamline their operations.

Pros Cons
Feature-rich platform Relatively few built-in reports
Modern and intuitive user interface (UI) Direct integrations required for more specialized reporting
Open API for seamless data sharing

APS OnLine: Scheduling Capability But Primarily Payroll

When it comes to employee scheduling software, APS OnLine stands out as a reliable option for small to midsize businesses. While it offers scheduling capabilities, its primary focus lies in delivering comprehensive payroll functionality. With APS OnLine, you can efficiently manage your workforce while ensuring accurate and timely payroll processing.

One of the key strengths of APS OnLine is its user-friendly interface, designed to simplify navigation and configuration. Whether you’re creating schedules, managing time and attendance, or processing payroll, the intuitive interface makes these tasks a breeze.

Furthermore, APS OnLine is highly configurable, allowing you to tailor the software to meet your specific business needs. You can customize settings and workflows, ensuring that the software supports your unique workforce management requirements.

However, it’s important to note that APS OnLine can get expensive, particularly if you opt for more feature-rich plans. As you explore the various pricing options, consider the specific features and functionalities that are essential to your business to make an informed decision.

Key Features and Benefits:

  • Scheduling capability integrated with comprehensive payroll functionality
  • User-friendly interface for easy navigation and configuration
  • Highly configurable software to fit specific business needs


– APS OnLine delivers enterprise-level HR software features to small to midsize businesses

– User-friendly interface for easy navigation and configuration

Highly configurable software to fit specific business needs


Can get expensive for SMBs, especially with more feature-rich plans

Feature APS OnLine
Employee Scheduling
Payroll Functionality
User-Friendly Interface

HotSchedules: Good Scheduler for Mobile Workforces

If you run a restaurant or have a mobile-centric workforce, HotSchedules is worth considering. With its focus on mobile workforces, this scheduler offers real-time metrics and integrated reports for efficient labor management.

HotSchedules provides good mobile apps that allow your workers to manage their work life on the go, ensuring seamless communication and scheduling. The real-time metrics give you valuable insights into labor budgets and costs, empowering you to make data-driven decisions.

Keep in mind that while HotSchedules offers valuable features, some parts of the user interface may feel less organized or fresh compared to other options. However, its functionality and real-time integrated reports make it an attractive choice for businesses with mobile workforces.

Despite its benefits, it’s important to note that HotSchedules lacks a free trial and pricing information is not publicly available. This may require reaching out to their sales team for specific pricing details.

At a Glance: HotSchedules Features

Key Features Benefits
Real-time metrics Improve labor budgeting and cost control
Integrated reports Make data-driven decisions
Mobile apps Convenient scheduling and communication on the go

HotSchedules is a reliable scheduling solution for businesses with mobile workforces. With its real-time metrics and good mobile apps, it enables efficient labor management and helps you stay connected with your team. While the user interface may have some room for improvement, its robust features make it a valuable tool for businesses in the restaurant industry or with employees on the move.

Kronos Workforce Ready: All-Up Enterprise HRMS With Scheduling

In today’s competitive business environment, small to midsize businesses need comprehensive HR software that can handle various functions while accommodating their specific needs. Kronos Workforce Ready is a highly configurable HR software solution that offers enterprise-level functionality, making it an ideal choice for businesses of all sizes.

Kronos Workforce Ready provides a range of features to streamline HR processes, including payroll management, performance review, and applicant tracking. With its highly configurable nature, businesses can customize the software to match their specific requirements, ensuring optimal performance and efficiency.

One of the key benefits of Kronos Workforce Ready is its affordable price point, making it accessible to businesses regardless of their size or budget. It delivers enterprise-level HR capabilities without breaking the bank, providing excellent value for money.

However, it’s important to note that Kronos Workforce Ready can be complex to use for some users due to its high level of configurability. While this flexibility allows businesses to tailor the software to their needs, it may require a learning curve and comprehensive training for effective utilization.

Smaller companies interested in Kronos Workforce Ready should also be aware that they must purchase the software through third-party partners. This may involve additional coordination and implementation processes.

Snap Schedule: Shift Scheduler for Large Staff Organizations

When it comes to managing the complex scheduling needs of large staff organizations, Snap Schedule is a versatile and comprehensive tool that stands out from the crowd. With its impressive dashboard and high-range reports, this shift scheduler offers everything you need to streamline your workforce management.

Snap Schedule caters to the specific requirements of large staff organizations, providing a robust set of features to effectively handle the intricacies of scheduling. From managing shifts and assignments to handling employee availability and time-off requests, this tool offers immense flexibility to meet your organization’s unique needs.

The impressive dashboard of Snap Schedule makes it easy to navigate and visualize your workforce’s schedules at a glance. With its user-friendly interface, you can quickly make changes, fill open shifts, and ensure optimal coverage. The intuitive design minimizes the learning curve, allowing you to get up and running in no time.

One of the strengths of Snap Schedule lies in its comprehensive reporting capabilities. This tool offers a wide range of reports that provide insights into labor costs, employee performance, and shift trends. With these actionable insights at your fingertips, you can make data-driven decisions to optimize your scheduling strategies.

While Snap Schedule excels in serving the needs of large staff organizations, it may not be the most cost-effective option for small businesses or those with limited budgets. However, for organizations with complex scheduling requirements, Snap Schedule is a powerful solution that offers exceptional functionality and customization options.

Pros Cons
Comprehensive tool set for complex scheduling needs May be expensive for small businesses or budgets
Impressive dashboard for easy scheduling and workforce management
Wide range of reports to analyze labor costs and employee performance
Offers customization options to tailor the tool to your organization’s needs

ZoomShift: Small Business Scheduler

As a small business owner, I understand the challenges of managing employee schedules efficiently while staying within budget. That’s why I recommend ZoomShift as an affordable scheduling solution specifically designed for small businesses.

What sets ZoomShift apart is its impressive functionality that caters to the unique needs of small businesses. Whether you’re a retail store, a restaurant, or a service-based company, ZoomShift provides a user-friendly platform that works seamlessly on both mobile and desktop devices.

One of the standout features of ZoomShift is the ability to make group announcements, ensuring that important information reaches all team members instantly. This eliminates the need for time-consuming individual messaging and streamlines communication within your organization.

Another notable feature is the integration with QuickBooks, a popular accounting software. This integration ensures that your scheduling and payroll processes are synchronized, allowing for accurate and efficient management of your small business finances.

While some advanced features, such as text notifications and advanced calendar sync, are available in higher-tier plans, even the basic functionalities of ZoomShift offer excellent value for small businesses with tight budgets.

Overall, ZoomShift is a cost-effective solution that provides small businesses with an impressive range of features to streamline employee scheduling. With group announcements, QuickBooks integration, and affordability at its core, ZoomShift is an excellent choice for small business owners looking for an efficient and affordable scheduling solution.

Buying Guide: The Best Employee Scheduling & Shift Planning Software

In many organizations, scheduling employees can be a difficult and time-consuming task. That’s where employee scheduling software comes in. With the right software, you can optimize work schedules for efficiency and productivity. But with so many options available, how do you choose the best one for your business?

When it comes to employee scheduling software, there are several key benefits to consider. First and foremost, it improves efficiency by streamlining the scheduling process and minimizing errors. This ensures that the right employees are scheduled at the right times, leading to higher productivity levels.

Another important benefit is continuous service. Employee scheduling software ensures that there are no gaps in coverage, allowing your business to provide uninterrupted services to customers. This is especially critical for industries such as healthcare, hospitality, and retail.

Compliance is another crucial factor when choosing employee scheduling software. Look for software that helps you stay compliant with labor laws and regulations, such as break and overtime rules. This not only helps avoid legal issues but also improves employee satisfaction.

Cost savings are also an important consideration. Optimal work schedules help minimize labor costs by avoiding unnecessary overtime and optimizing staffing levels based on demand. This can result in significant savings for your business.

When evaluating employee scheduling software, keep in mind the following features:

  • Scheduling and shift management: Look for software that offers intuitive and flexible scheduling options, including the ability to assign shifts, swap shifts, and manage employee availability.
  • Timekeeping: Choose software that includes time tracking features to accurately record attendance, track breaks, and calculate hours worked.
  • Reporting and analytics: Look for software that provides detailed reports on labor costs, employee performance, and scheduling efficiency. This data can help you make data-driven decisions and identify areas for improvement.
  • Software integrations: Consider whether the software integrates with your existing systems, such as payroll and HR software. This ensures seamless data transfer and eliminates duplicate data entry.

Finally, pricing is an important factor. Employee scheduling software can vary in price, so consider options that fit your budget and needs. Some software providers offer tiered pricing plans based on the number of employees or additional features.

By carefully considering these factors, you can find the best employee scheduling software that meets your business’s unique needs and helps optimize your scheduling processes.

employee scheduling software

Features Comparison of Top Employee Scheduling Software

Software Scheduling and Shift Management Timekeeping Reporting and Analytics Software Integrations Pricing
Deputy $$
Humanity $$
Shiftboard $$
When I Work $$
APS OnLine $$
HotSchedules $$
Kronos Workforce Ready $$
Snap Schedule $$
ZoomShift $$


After conducting a thorough wiki software comparison, it is now possible to choose the best wiki software for your team. Each platform offers unique features and functionalities, catering to different organizational needs.

For all-around shift scheduling with added HR features, top picks include Deputy, Humanity, and When I Work. These platforms provide comprehensive solutions for efficient workforce management.

If your organization has a strong focus on applicant tracking, Shiftboard is an excellent option. It offers a user-friendly interface and streamlined hiring processes.

APS OnLine specializes in scheduling capabilities with a focus on payroll functionality, making it an ideal choice for businesses looking for integrated HR solutions. Meanwhile, HotSchedules is recommended for mobile workforces that require real-time labor management and reporting.

Kronos Workforce Ready is highly configurable HR software suitable for small to midsize businesses, while Snap Schedule caters to the scheduling needs of large staff organizations with its versatile toolset.

For small businesses seeking affordability without compromising functionality, ZoomShift is an ideal choice. It offers impressive features such as group announcements and QuickBooks integration.

Consider important factors like user interface, integrations, and pricing when selecting the best wiki software for your organization. By prioritizing your team’s specific needs, you can make an informed decision that optimizes your workflow and collaboration.


What is the best employee scheduling software?

The best employee scheduling software depends on the specific needs and preferences of your team. However, some highly recommended options include Deputy, Humanity, Shiftboard, When I Work, APS OnLine, HotSchedules, Kronos Workforce Ready, Snap Schedule, and ZoomShift. These platforms offer various features and pricing plans to cater to different businesses and industries.

What are the key benefits of using employee scheduling software?

Employee scheduling software offers several key benefits, including improved efficiency in scheduling, continuous service coverage, better compliance with labor laws and regulations, cost savings through optimized schedules, and enhanced productivity with streamlined processes.

What should I consider when choosing employee scheduling software?

When selecting employee scheduling software, it’s important to consider the features and functionalities that align with your specific needs. Look for scheduling and shift management tools, timekeeping capabilities, robust reporting and analytics, software integrations with other essential tools, ease of use, mobile accessibility, and pricing plans that fit your budget.

How much does employee scheduling software cost?

The pricing for employee scheduling software can vary depending on the provider, the features included, and the size of your team. It’s important to evaluate the cost of the software based on your budget and the value it provides to your organization.

What are the top picks for employee scheduling software with added HR functionality?

Deputy, Humanity, and When I Work are highly recommended employee scheduling software options that offer additional HR features to help you manage your workforce more effectively.

Which employee scheduling software is best for applicant tracking?

If applicant tracking is a priority for your organization, Shiftboard offers a powerful employee scheduling tool with a specific focus on applicant tracking to streamline your hiring processes.

What employee scheduling software is recommended for mobile workforces?

HotSchedules is a suitable choice for organizations with mobile workforces as it offers real-time metrics and integrated reports specifically designed for managing and scheduling mobile workers.

Which employee scheduling software is ideal for small to midsize businesses?

APS OnLine and Kronos Workforce Ready are both excellent options for small to midsize businesses as they provide enterprise-level HR functionality at a more affordable price point.

What employee scheduling software is suitable for large staff organizations?

Snap Schedule is a shift scheduler designed for large staff organizations, offering a versatile and comprehensive tool set, an impressive dashboard, high-range reports, and unlimited customization options to meet the complex scheduling needs of larger businesses.

Can you recommend an affordable employee scheduling software for small businesses?

ZoomShift is an affordable employee scheduling solution that offers impressive functionality for small businesses. It includes features like group announcements and push notifications and integrates seamlessly with Intuit QuickBooks.

What are the key features of employee scheduling and shift planning software?

Employee scheduling and shift planning software typically includes features such as schedule creation and management, shift swapping and trading, automated shift generation, time-off management, employee availability tracking, reporting and analytics, communication tools, and integrations with other HR and workforce management tools.

How can employee scheduling software benefit my business?

Employee scheduling software can benefit your business by streamlining the scheduling process, reducing scheduling errors, improving communication between managers and employees, enhancing employee satisfaction with more flexible scheduling options, ensuring compliance with labor laws, and optimizing labor costs.

Where can I find a comprehensive comparison of wiki software platforms?

For a comprehensive comparison of wiki software platforms, you can compare the features and pricing of different options to find the best fit for your team. Consider factors like user interface, integration capabilities, pricing plans, and customer reviews to make an informed decision.

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