18 Best Vending Software of 2023 (Ranked and Reviewed)

Are you looking for a convenient way to manage and operate your vending machines? Look no further! We have compiled a list of the 11 best vending software tools of 2023. All these solutions can help you easily streamline buying, selling, and managing your inventory. You can reduce operational costs and increase profits by taking advantage of these powerful software tools. We have provided detailed reviews and rankings of each software to help you decide which is right for your vending business. So, without further ado, let’s dive in!

1) VendSoft

VendSoft is a cloud-based vending management software that provides a complete solution for vending operators to manage their machines and inventory. With VendSoft, operators can streamline their business processes, improve operational efficiency, and increase revenue.

Key Features:

1. Machine Management: VendSoft provides an easy-to-use interface for managing vending machines, tracking locations, and monitoring their performance. Operators can also view real-time alerts and notifications for machine maintenance and cash management.
2. Inventory Management: VendSoft allows operators to manage their inventory across multiple locations, set product prices, and track sales data for each vending machine.
3. Reporting and Analytics: VendSoft provides powerful reporting and analytics tools that give operators insights into their business performance, including sales trends, inventory levels, and cash management.
4. Mobile App: VendSoft offers a mobile app that enables operators to manage their vending business on the go, access real-time data, and receive alerts and notifications.
5. Payment Processing: VendSoft supports various payment methods, including cash, credit/debit cards, and mobile payments. It also supports cashless vending by integrating machines with card readers and mobile payment systems.

Pricing:

VendSoft offers a subscription-based pricing model with three different plans: Basic, Pro, and Enterprise. The Basic plan starts at $1 per month and includes basic features such as machine management, inventory management, and basic reporting. The Pro plan costs $2 monthly.

2) Parlevel Systems

Parlevel Systems is a software solution designed for vending machine operators that offers a complete vending management system, including inventory tracking, route optimization, and real-time data analytics. It allows vending machine operators to manage operations effectively, reduce costs, and increase revenue.

key features

Here are the key features of Parlevel Systems:

1. Inventory management: Parlevel Systems allows vending machine operators to keep track of their inventory in real time. It enables operators to monitor their stock levels and get alerts when they run low.
2. Route optimization: With Parlevel Systems, vending machine operators can optimize their routes and plan the most efficient way to restock machines. This feature helps operators save time, reduce fuel costs, and increase productivity.
3. Cashless payments: Parlevel Systems supports cashless payment options such as credit cards, mobile payments, and NFC-enabled devices. This feature makes it easy for customers to purchase items from vending machines without cash.
4. Real-time data analytics: Parlevel Systems provides real-time data analytics that vending machine operators can use to monitor their performance, identify trends, and make informed business decisions.
5. Machine diagnostics: Parlevel Systems allows vending machine operators to remotely diagnose and troubleshoot machine issues. This feature helps operators save time and money on maintenance and repairs.

Pricing:

Parlevel Systems offers different pricing plans depending on the features and the number of machines. Customers can request for a quote.

3) Cantaloupe Systems

Cantaloupe Systems is a software company that provides vending management software solutions to the vending and automated retail industry. The company’s software is designed to help vending operators streamline their business operations, increase efficiency, and boost profitability.

Key Features:

Real-time Monitoring and Reporting: Cantaloupe Systems offers real-time monitoring and reporting capabilities that enable vending operators to track inventory levels, sales data, and machine performance metrics. This feature allows operators to optimize their routes, make informed decisions, and quickly respond to issues.

Cashless Payments: Cantaloupe Systems supports cashless payment options, allowing customers to use credit and debit cards, mobile wallets, and other payment methods. This feature provides customers with a convenient and secure way to make purchases while reducing the need for operators to handle cash.

Inventory Management: The software allows operators to track inventory levels, set reorder thresholds, and automatically generate purchase orders. This feature helps operators ensure that machines are always stocked with customers’ desired products, reducing downtime and maximizing revenue.

Dynamic Scheduling: Cantaloupe Systems offers dynamic scheduling capabilities that enable operators to create optimized routes based on machine locations, product demand, and other factors. This feature helps operators save time and fuel costs while ensuring that machines are stocked with the right products at the right time.

Machine Health Monitoring: Cantaloupe Systems offers machine health monitoring capabilities that enable operators to track machine performance metrics, such as temperature and vibration levels. This feature helps operators identify and address issues before they become major problems, reducing downtime and maintenance costs.

Pricing:

Cantaloupe Systems offers a range of pricing plans based on the number of machines and the required features. The company also offers customized solutions for larger operators.

4) Vendors United

Vendors United is a cloud-based software solution designed to help businesses of all sizes manage their vendor relationships more effectively. This software streamlines the vendor management process, giving users real-time visibility into vendor performance, contract management, and risk management. Vendors United suits various industries, including healthcare, manufacturing, retail, and finance.

Key Features:

Vendor Management: Vendors United allows businesses to manage all their vendor information, including contracts, performance, and risk. Users can also create custom vendor profiles, scorecards, and assessments.

Contract Management: With Vendors United, users can manage all their vendor contracts in one place. The software automatically tracks contract expiration dates, renewals, and changes.

Performance Management: Users can monitor vendor performance and track KPIs in real time. Vendors United also provides users with automated alerts and reports.

Risk Management: Vendors United helps businesses identify, assess, and mitigate risks associated with their vendors. Users can also create custom risk assessments and assign risk ratings to their vendors.

Collaboration: The software offers a collaborative platform for businesses to communicate with their vendors. Users can send messages, share documents, and manage approvals from within the platform.

Pricing:

Vendors United offers a flexible pricing model based on the number of users and features required. The software offers a free trial period for users to test out the software before committing to a paid subscription. Contact Vendors United directly for more pricing information.

5) VendSoft Pro

VendSoft Pro is a powerful vending management software designed to help businesses of all sizes to manage their vending machines effectively. It provides a complete solution for vending operators to streamline operations, increase efficiency, and grow their business.

Key Features:

Machine Management: VendSoft Pro allows users to manage their vending machines centrally. It provides real-time data on machine inventory, sales, and profitability, allowing operators to make informed decisions about their business.

Inventory Control: The software helps users to manage their inventory efficiently, reducing waste and optimizing profitability. It provides real-time alerts when inventory levels are low, enabling operators to restock their machines before they run out of stock.

Sales and Performance Reporting: VendSoft Pro generates detailed reports on sales and performance, helping operators to monitor their business’s overall performance. The software provides insights into top-selling products, trends, and machine profitability.

Cash Management: The software allows users to track cash collections, refunds, and deposits for each machine, providing an accurate record of financial transactions.

Route Planning and Optimization: VendSoft Pro helps users to plan their routes effectively, optimizing travel time and reducing fuel costs. The software provides tools for tracking machine locations and scheduling maintenance, ensuring that machines are always operational.

Pricing:

VendSoft Pro offers a tiered pricing model based on the number of machines managed. The pricing is $29 monthly for up to 25 machines, with additional fees for larger vending operations. VendSoft Pro offers a free trial period, allowing users to try the software before committing to a subscription.

6) Nayax

Nayax is a cloud-based software solution that provides end-to-end management for unattended retail businesses. It offers a comprehensive suite of features that streamline operations, increase revenue, and enhance customer experiences.

Key Features:

Payment Processing: Nayax supports cashless payments via credit/debit cards, mobile wallets, and prepaid cards. It also offers EMV-compliant card readers and secure payment processing, ensuring safe and efficient customer transactions.

Remote Management: With Nayax, businesses can remotely manage their machines and devices, including inventory management, content updates, and pricing adjustments. The software provides real-time data analytics and performance metrics to help businesses make informed decisions.

Inventory Management: Nayax helps businesses monitor inventory levels, track sales trends, and forecast future demand. It also provides alerts for low inventory levels, reducing the risk of stockouts.

Customer Engagement: Nayax offers a range of customer engagement tools, including loyalty programs, promotions, and personalized offers. These features help businesses build customer loyalty and drive repeat purchases.

Business Intelligence: Nayax provides detailed reports and analytics to help businesses track performance metrics and identify areas for improvement. It also integrates with third-party software solutions, such as accounting and CRM systems.

Pricing:

Nayax offers a subscription-based pricing model, with fees based on the number of devices and services used. The company offers custom pricing plans based on the specific needs of each business, so pricing may vary. However, as an example, Nayax’s pricing for its VPOS Touch product starts at $14 per month per device, while the VPOS Fusion starts at $18 per month per device.

7) Silkron

Silkron is a software platform for managing and optimizing vending machine operations. It allows vending machine operators to monitor and control their machines remotely, track sales and inventory, and automate restocking processes.

Features:

1. Remote Monitoring: Silkron provides real-time monitoring of vending machines from anywhere in the world. Operators can view machine status, inventory levels, and sales data in real time and receive alerts for low inventory or malfunctions.
2. Inventory Management: The platform offers advanced inventory management capabilities, enabling operators to track stock levels and automate reordering processes. It also provides detailed sales data and analytics to help operators optimize their product offerings.
3. Cashless Payment: supports a range of cashless payment options, including mobile payments, credit/debit cards, and contactless payments. This makes it easier for customers to make purchases and helps reduce the risk of theft or fraud.
4. Machine Control: Operators can remotely control vending machines using the platform, allowing them to adjust prices, change product offerings, and monitor energy usage.
5. Reporting and Analytics: The platform offers a range of reporting and analytics tools to help operators better understand their business performance. It provides detailed sales data, inventory tracking, and machine utilization metrics to enable data-driven decision-making.

Pricing:

Vendron Smart Vending offers flexible pricing options depending on the needs of the vending machine operator.Vending machine operators can contact Silkron directly for a quote based on their specific requirements.

8) Vendmanager

Vendmanager is a cloud-based software solution designed for vending machine management. It provides real-time data and analytics to vending machine operators, allowing them to make informed decisions about inventory, maintenance, and profitability.

Key Features:

1. Real-Time Data and Analytics: Vendmanager provides real-time data on sales, inventory levels, and maintenance needs. This data lets operators make informed restocking, machine maintenance, and pricing decisions.
2. Inventory Management: Vendmanager provides operators with a comprehensive inventory management system. It tracks inventory levels, generates sales and product performance reports, and alerts operators when products run low.
3. Cashless Payments: Vendmanager supports cashless payments, including credit/debit cards, mobile payments, and contactless payments. This feature allows customers to make purchases easily and quickly and eliminates the need for cash handling.
4. Maintenance Management: Vendmanager provides operators with a management system that tracks machine performance, generates alerts, and schedules preventative maintenance. This helps operators reduce downtime and extend the life of their machines.
5. Route Planning and Optimization: Vendmanager offers route planning and optimization tools that allow operators to plan efficient routes for restocking and maintenance. This saves time and reduces operating costs.

Pricing:

Vendmanager offers customized pricing based on the number of machines and features needed. Interested users can request a quote directly from the Vendmanager website.

9) VendNovation

VendNovation is a cloud-based vending machine management software designed to help operators manage their businesses more effectively. It provides operators real-time data and analytics, inventory management, cashless payments, and maintenance management tools.

Key Features:

1. Real-Time Data and Analytics: VendNovation provides real-time sales, inventory levels, and machine performance data. This data lets operators make informed restocking, pricing, and machine maintenance decisions.
2. Inventory Management: VendNovation provides operators with a comprehensive inventory management system. It tracks inventory levels, generates sales and product performance reports, and alerts operators when products run low.
3. Cashless Payments: VendNovation supports cashless payments, including credit/debit cards, mobile payments, and contactless payments. This feature allows customers to make purchases easily and quickly and eliminates the need for cash handling.
4. Maintenance Management: VendNovation provides operators with a management system that tracks machine performance, generates alerts, and schedules preventative maintenance. This helps operators reduce downtime and extend the life of their machines.
5. Route Planning and Optimization: VendNovation offers route planning and optimization tools that allow operators to plan efficient routes for restocking and maintenance. This saves time and reduces operating costs.

Pricing:

VendNovation offers customized pricing based on the number of machines and features needed. Interested users can request a quote directly from the VendNovation website.

10) VendTrak

VendTrak is a comprehensive inventory management software designed for businesses of all sizes that want to streamline their inventory tracking, sales, and purchasing processes. It offers a suite of tools to help you optimize your operations, increase sales, and reduce costs.

Key Features:

1. Inventory Management: VendTrak provides a powerful inventory management system that allows you to track your inventory levels in real-time, set reorder points, and automate purchase orders when inventory levels fall below the set threshold.
2. Sales Tracking: VendTrak enables you to track sales data for individual items or product categories, monitor sales trends, and generate sales reports. You can also track sales by location or sales representative.
3. Purchase Order Management: VendTrak allows you to create and manage purchase orders, track vendor performance, and automate reordering.
4. Barcode Scanning: VendTrak supports scanning for easy inventory management and product lookup. You can scan barcodes or a dedicated barcode scanner using your smartphone or tablet camera.
5. Multi-Location Support: VendTrak supports multi-location inventory management, allowing you to manage inventory across multiple locations or warehouses.
6. Integrations: VendTrak integrates with popular e-commerce platforms, accounting software, and point-of-sale (POS) systems, making it easy to manage your inventory and sales data across all your business channels.

Pricing:

VendTrak offers three pricing plans to fit businesses of all sizes:

1. Basic Plan: The Basic plan starts at $49 per month and includes inventory tracking, sales tracking, and purchase order management features.
2. Professional Plan: The Professional plan starts at $99 per month and includes all Basic plan features plus barcode scanning, multi-location support, and integrations with popular e-commerce platforms.
3. Enterprise Plan: The Enterprise plan offers custom pricing and includes all Professional plan features, custom reporting, dedicated support, and advanced inventory management features.

11) Supply Wizards

Supply Wizards is a cloud-based supply chain management software designed to streamline and optimize your operations. This software suits businesses of all sizes, including manufacturers, distributors, and retailers. Supply Wizards offers a range of features that help businesses automate their supply chain processes, reduce inventory costs, and improve order fulfillment.

Key Features of Vending Software:

1. Inventory Management: Supply Wizards offers robust inventory management capabilities that allow businesses to keep track of their inventory levels, set reorder points, and automate reorder processes to ensure that they always have the right amount of inventory on hand.
2. Order Management: The software also offers order management capabilities that enable businesses to manage their orders efficiently. It provides a single dashboard to manage all orders from different channels, including online marketplaces, e-commerce websites, and brick-and-mortar stores.
3. Supplier Management: Supply Wizards provides a centralized platform to manage supplier relationships. It enables businesses to communicate with suppliers, view supplier performance, and manage purchase orders.
4. Demand Planning: With its powerful forecasting tools, Supply Wizards helps businesses predict future demand and optimize their inventory levels accordingly. It also lets businesses plan their production schedules, ensuring they can meet demand without overstocking.
5. Analytics and Reporting: The software offers comprehensive analytics and reporting capabilities that allow businesses to monitor their real-time supply chain performance. It provides customizable reports and dashboards, enabling businesses to identify trends and make data-driven decisions.

Pricing:

Supply Wizards offers a flexible pricing model based on the number of users and features required. The software offers a free trial period for businesses to test the software’s capabilities before purchasing a subscription. Pricing is available upon the vendor’s request and can be customized based on specific business needs.

12. Vendron

Vendron is a cloud-based vending machine management software designed to help operators manage their machines remotely. With features such as automated inventory tracking and cash flow analysis, operators can maximize their profits and minimize losses. Vendron also helps simplify managing multiple vending machines, making it easier and more efficient.

Price

Starts from $12/month per machine

Key Features

• Inventory Management: Automate inventory tracking and get real-time updates on stock levels.
• Cash & Payment Solutions: Accept a range of cash and payment solutions.
• Machine Maintenance: Schedule maintenance notifications for each machine and get instant alerts about malfunctions.
• Reporting & Analytics: Generate comprehensive reports to analyze customer behavior.
• Security& Audit Trails: Monitor your devices remotely with enhanced security features.

13. Seaga Smartware 360

Seaga Smartware 360 is an advanced vending machine software designed to help operators maximize their profits and minimize losses. It provides features such as automated inventory tracking, cash flow analysis, customer loyalty programs, and more. Seaga Smartware 360 also offers robust reporting and analytics capabilities, enabling operators to gain valuable insights into their customers’ behavior.

Price

Starts from $25/month per machine

Key Features

• Cash & Payment Solutions: Accept a range of cash and payment solutions, including cash, card payments, and more.
• Reporting & Analytics: Generate comprehensive reports to analyze customer behavior.
• Security & Audit Trails: Monitor your machines remotely with enhanced security features.
• Vendor Management: Manage vendors, orders, and deliveries in one place.

Price

Free

14. OTI VMS

OTI VMS (Vending Management System) is a powerful vending machine software enabling operators to manage and monitor their machines remotely and manage vending machine operations. It provides features such as automated inventory tracking, cash flow analysis, payment solutions, and more. OTI VMS also offers advanced reporting and analytics capabilities, enabling operators to gain valuable insights into customers’ behavior and preferences.

Price

Free.

Key Features

• Inventory Management: Automate inventory tracking across multiple machines.
• Payment Solutions: Accept a range of payment solutions, including cashless, card payments, and more.
• Machine Status & Monitoring: Receive real-time notifications about machine status and malfunctions.
• Analytics & Reporting: Generate comprehensive reports to analyze customer behavior and preferences.
• Security & Audit Trails: Monitor your machines remotely with enhanced security features.

15. VendMAX

VendMAX is a powerful vending machine software that provides a complete vending management solution.VendMAX is a vending management system that helps vending machine operators manage their business more effectively.VendMAX supports various cashless payment options, including credit cards, debit cards, and mobile payments. This allows customers to make purchases more easily and securely.

Price

Free

Key Features

• Dynamic Routing: Optimize route planning to save time and money by automating machine restocking and replenishing.
• Smart Vending: Use advanced algorithms to recommend the best products for each machine based on consumer behavior.
• Remote Monitoring & Management: Monitor and manage your vending devices remotely with real-time alerts and analytics.

16. VendingMetrics

VendingMetrics is the ultimate vending machine software solution that helps maximize your profits, increase customer satisfaction, and reduce costs. With our advanced analytics technology, you can track customer purchasing patterns, measure vending machine performance and ROI, offer discounts and coupons to customers, and more. Our robust reporting features provide comprehensive data on sales trends, inventory levels, and customer preferences.

Price

Free

Key Features

• Analytics & Reporting: Track sales trends, measure vending machine performance, and analyze customer purchasing patterns.
• Inventory Management: Automatically track inventory levels across multiple machines.
• Customer Engagement: Offer discounts and coupons to customers to increase loyalty and repeat purchases.
• Remote Monitoring & Management: Monitor and manage your vending devices remotely with real-time alerts.

17. Give me VMS

Give me VMS is an advanced vending machine software solution designed to help operators maximize profits and efficiency. Our powerful features include dynamic routing, analytics and reporting, remote monitoring and management, customer engagement capabilities, and more. With Gimme VMS, you can easily manage and track inventory levels, create product categories, and offer discounts and coupons to customers.

Price

$39.99/month

Key Features

• Inventory Automation: Schedule restocking and replenishing for multiple machines in one easy-to-use system.
• Real-Time Alerts: Receive real-time alerts when devices need restocking or repair.
• Mobile Payments: Accept mobile payments from customers for added convenience.

18. AutoCrib Arcturus

AutoCrib Arcturus is a powerful vending machine software solution that makes it easy to manage, monitor, and report your machines. Our features include real-time monitoring and reporting, inventory management tools, advanced security measures, customer engagement capabilities, data synchronization across multiple devices, and more. With AutoCrib Arcturus, operators can easily track inventory levels and restocking schedules, offer discounts and coupons to customers, analyze purchasing patterns, and more.

Price

$59.99/month

Key Features

• Inventory Automation: Automatically schedule restocking based on current stock levels for maximum efficiency.
• Real-Time Monitoring & Analysis: Monitor machines in real-time with detailed performance data and analytics.
• Integrated Payment System: Accept customer payment via cash, credit, or debit for added convenience.

Conclusion

Vending Machine Software is a powerful tool for businesses that manage vending machines. It provides businesses with the tools to effectively manage vending machines, helping them to ensure optimal performance and maximize profits. Businesses can find the right software solution to suit their needs, whether it’s a Vending Management System or custom Vending Machine Software. With its advanced features and flexible pricing models, Vending Machine management system is an ideal solution for businesses of all sizes. The range of features offered by vending management systems makes it invaluable for vending machine businesses and companies, providing them with the tools they need to optimize their operations and maximize their profits.

FAQ’s

What is a vending machine management system?

A vending machine management system is a software solution designed to help operators manage and monitor their machines. It provides features such as inventory management, analytics and reporting tools, customer engagement capabilities, advanced security measures, remote monitoring and control, and more.

How can a vending machine management system help my business?

A vending machine management system can significantly improve the efficiency of your business by providing features such as automated restocking and replenishing of machines, real-time alerts when devices need repairs or restocking, mobile payments from customers for added convenience, data visualization to get an overview of your performance with interactive charts and graphs, AI-powered analytics to understand better customer preferences and trends, automatic restocking for maximum efficiency, etc.

What are the different types of vending machine management systems available?

Give me VMS, Parlevel VMS, and AutoCrib Arcturus are the most popular vending machine management systems. All three plans offer inventory tracking and automation features, real-time monitoring and analytics, an integrated payment system, customer engagement capabilities, advanced security measures, data synchronization across multiple machines, and more.

How much does a vending machine management system cost?

Pricing for vending machine management systems varies depending on the features included in the plan you choose. Generally, pricing ranges from $49.99/per month to $59.99/per month. It’s essential to compare the offerings of each system to find the best fit for your business.

What app can I use on a vending machine?

Most vending machines are compatible with Vending Machine Software or other apps that can be used to manage the machine. Depending on your needs, you may require a custom solution, so checking with your provider before purchasing any software is important.

What is the most profitable vending business?

The most profitable vending business depends on the type of products being sold. Generally, vending machines offering drinks and snacks are more profitable than selling other items, such as books or toys. Additionally, businesses should consider their location when choosing a product to stock in their machines.

Is a vending machine business profitable?

Yes, a vending machine business can be very profitable. However, the business’s profitability depends on several factors, such as location, product selection, and maintenance of machines. With careful planning and execution, businesses can make their vending machines successful and profitable.

What are vending machine management systems?

Vending machine management systems are software solutions designed to manage vending machines remotely. These systems allow vending machine operators to monitor inventory, track sales, and troubleshoot technical issues without physically being at the machine.

Can I create my vending management software?

Yes, it is possible to create your vending management software. However, this can be a complex and time-consuming process requiring technical software development expertise.

What are vending machine companies?

Vending machine companies manufacture, distribute, or operate vending machines. These companies may specialize in specific types of vending machines, such as snack or beverage machines, and may also offer maintenance and repair services.