Best Purchasing Software: Ranked and Reviewed (2024)

Did you know that there are currently 293 different purchasing software options available in the market? With so many choices, finding the best one for your business can be overwhelming. That’s why I’ve done the research for you, comparing the top 20 options and selecting the seven best purchasing software solutions for businesses.

Improving your purchasing process, implementing tighter spend controls, and gaining instant cashflow visibility are crucial for the success of your business. These top-rated procurement software systems are designed to optimize your purchasing management system and provide you with the optimal purchasing software solution.

In this article, I will introduce you to the leading procurement solutions of 2022, providing you with detailed reviews and rankings of the best purchasing software for businesses. Whether you are a small start-up or a large enterprise, you’ll find the right solution to meet your needs and drive your purchasing efficiency to new heights.

Key Takeaways:

  • There are 293 different purchasing software options available in the market.
  • Choosing the right software is essential for improving your purchasing process and gaining better spend control and cash flow visibility.
  • We have compared the top 20 options and selected the seven best purchasing software solutions for businesses.
  • These software solutions are designed to optimize your purchasing management system and provide efficient procurement tools.
  • Stay tuned for detailed reviews and rankings of the best purchasing software options of 2022.

What is the Best Purchasing Software?

When it comes to finding the best purchasing software for your business, there are several options available. To help you make an informed decision, I have researched and compared the top solutions in the market. Here are some of the leading purchasing software options:

  1. ProcureDesk: A cloud-based purchasing software that caters to small and medium-sized companies.
  2. Procurify: Designed specifically for medium-sized companies, offering features to automate the procure-to-pay (P2P) process.
  3. Kissflow: A versatile purchasing software suitable for various procurement teams, with customizable features for different industries.
  4. Spendwise: An affordable option for companies with basic purchasing requirements.
  5. Tipalti Approve: Ideal for businesses focused on purchase approvals, simplifying the approval process.
  6. QuickBooks Online: A reliable solution for companies with simple purchase order requirements.
  7. QuickBooks Desktop: Suitable for businesses that require inventory integration in addition to basic purchasing needs.
  8. Xero: An excellent choice for companies needing comprehensive purchase order functionality.
  9. Sage Intacct: Offers integrated accounting and purchasing software for streamlined financial management.

Each of these purchasing software options has its own strengths and features that cater to different business needs. Whether you are a small or medium-sized company, require specific functionalities, or have budget constraints, there is a purchasing software that can meet your requirements. The table below provides a quick overview of the key features and benefits of the top purchasing software options:

Purchasing Software Key Features Benefits
ProcureDesk Cloud-based solution
Integrated purchasing and accounts payable software
Support for punchout catalogs
White glove onboarding services
Tighter spend control
Better cash flow visibility
Streamlined procurement process
Procurify P2P automation
Integration with popular accounting systems
User-friendly interface
Robust reporting capabilities
Improved purchasing efficiency
Comprehensive procurement management
Kissflow Customizable features for different industries
Easy-to-use purchase requisitions
Approval management
Flexible and adaptable
Fits different business requirements
Workflow customization
Spendwise Inexpensive purchasing software
Essential features for managing purchase orders, vendors, and invoices
Easy setup and use
Cost-effective solution
Ideal for small businesses
Tipalti Approve User-friendly interface
Efficient purchase request management and tracking
Simplified purchase approval process
QuickBooks Online Streamlined solution for creating and managing purchase orders
Integration with other QuickBooks products
Comprehensive financial management
QuickBooks Desktop Purchase order creation and management
Vendor and inventory tracking
Integration with inventory management
Xero Features for creating and tracking purchase orders
Vendor management
Expense control
Comprehensive financial management solution
Sage Intacct Integrated accounting and purchasing functionalities
Robust reporting capabilities
Integration with other ERP systems
Streamlined financial management

As you can see, each purchasing software option offers unique benefits and features. Consider your business requirements, budget, and integration needs when selecting the best option for your organization. In the next sections, I will provide detailed insights into each software solution, helping you make an informed choice.

ProcureDesk – Best for Small to Medium-Sized Companies

When it comes to small to medium-sized companies, ProcureDesk stands out as the best purchasing software solution. Their cloud-based platform is designed to assist these businesses in achieving tighter spend control and gaining better visibility into their cash flow. With ProcureDesk, companies can streamline their procurement process and optimize their purchasing strategies.

One of the key features of ProcureDesk is its integrated purchasing and accounts payable software. This all-in-one solution simplifies the procurement workflow, allowing businesses to manage purchase orders and invoices seamlessly. By centralizing these functions, ProcureDesk helps eliminate manual errors and enhances efficiency.

ProcureDesk also offers robust support for punchout catalogs, making it easier for companies to connect with their preferred suppliers. This capability enables users to browse vendor catalogs directly within the ProcureDesk platform, facilitating smooth purchasing experiences.

Furthermore, ProcureDesk ensures a hassle-free onboarding process by providing white glove services. This personalized approach guarantees that businesses have a seamless transition to the software and can quickly start leveraging its benefits.

It’s important to note that while ProcureDesk offers extensive functionality for small to medium-sized companies, it may not integrate with large enterprise resource planning (ERP) systems like SAP and Oracle. However, for businesses in this category seeking a cloud-based solution that optimizes spend control and cash flow visibility, ProcureDesk is a top choice.

Key Features of ProcureDesk:

  • Cloud-based solution for easy accessibility and scalability
  • Integrated purchasing and accounts payable software for streamlined processes
  • Strong support for punchout catalogs for efficient vendor connection
  • White glove onboarding services for a smooth transition

ProcureDesk offers small to medium-sized companies the best purchasing software solution, enabling them to achieve tighter spend control, better cash flow visibility, and an optimized procurement process.

Procurify – Best for Medium-Sized Companies

In the world of purchasing software, Procurify stands out as the top choice for medium-sized companies. With a comprehensive range of features, this software offers a seamless solution to automate the procure-to-pay (P2P) process and enhance overall purchasing efficiency.

What sets Procurify apart is its seamless integration with popular accounting systems like QuickBooks, ensuring a streamlined financial management experience. This integration allows for smooth data exchange between purchasing and accounting departments, eliminating the need for manual data entry and reducing the chances of errors and discrepancies.

Procurify also boasts a user-friendly interface that simplifies adoption and encourages seamless collaboration among team members. With its intuitive design, users can quickly navigate through the software, empowering them to make informed purchasing decisions efficiently.

Additionally, Procurify offers robust reporting capabilities, providing valuable insights into spending patterns and trends. These insights enable companies to optimize their procurement strategies and identify cost-saving opportunities, ultimately maximizing their purchasing power.

While Procurify offers exceptional functionality and ease of use, it’s important to note that it may not be the most cost-effective solution for every business. Companies with limited budgets may need to explore alternative options that better suit their financial constraints. However, for medium-sized companies seeking a powerful and user-friendly purchasing software, Procurify undoubtedly remains the best choice.

Kissflow – Best for General-Purpose Purchasing Software

Kissflow is a versatile purchasing software that caters to the needs of various procurement teams. It offers a general-purpose solution that can be customized to fit different industries and workflows. Kissflow provides easy-to-use features for creating purchase requisitions, managing approvals, and tracking purchases. It is a flexible option that can adapt to different business requirements. However, it may not have some advanced functionalities required by specific industries.

With Kissflow, procurement teams can streamline their purchasing processes and improve overall efficiency. The software allows users to create purchase requisitions with ease, ensuring accurate and timely requests. The intuitive interface makes it simple for team members to manage approvals, track purchase orders, and monitor spending.

One of the key advantages of Kissflow is its flexibility. It can be customized to meet the unique needs and workflows of different industries. Whether you’re in manufacturing, healthcare, or professional services, Kissflow can be tailored to align with your specific procurement requirements.

Although Kissflow offers a comprehensive set of features, it may not have all the advanced functionalities needed by specific industries. For example, if your organization requires highly specialized procurement processes or advanced analytics capabilities, there may be other software options better suited to your needs.

Overall, Kissflow is an excellent choice for companies looking for a general-purpose purchasing software that can be easily customized to their unique requirements. Its intuitive interface, easy-to-use features, and flexibility make it a valuable tool for procurement teams.

Spendwise – Best for Inexpensive Purchasing Software

When it comes to purchasing software, finding an inexpensive yet reliable solution is crucial for small businesses with limited budgets. Spendwise is the answer to your cost-effective purchasing needs.

With Spendwise, you get essential features for managing purchase orders, vendors, and invoices, all at an affordable price. This user-friendly software is easy to set up and use, making it a perfect fit for small businesses with basic purchasing requirements.

The Benefits of Spendwise

  • Cost-effective solution: Spendwise offers an inexpensive purchasing software option that provides value for your money.
  • Easy setup and use: Spendwise simplifies the implementation process, ensuring a seamless transition.
  • Essential features: Manage your purchase orders, vendors, and invoices efficiently with Spendwise’s essential functionalities.

While Spendwise is perfect for small businesses, it may lack some advanced functionalities that larger organizations require. However, if you’re looking for a reliable and inexpensive purchasing software solution, Spendwise is the way to go.

Pros Cons
Cost-effective solution Lacks some advanced functionalities for larger organizations
Easy setup and use
Essential features for managing purchase orders, vendors, and invoices

Tipalti Approve – Best for Purchase Approvals

When it comes to purchase approvals, Tipalti Approve is the best purchasing software option for companies that prioritize smooth and efficient approval processes. With its user-friendly interface and robust features, Tipalti Approve simplifies the creation and management of purchase requests, ensuring a streamlined approval workflow.

Employees can easily submit purchase requests through the platform, providing all the necessary details and documentation. The software allows for easy tracking of request status, enabling efficient communication and collaboration between employees, approvers, and finance teams.

While its primary focus is purchase approvals, Tipalti Approve may not offer extensive functionality beyond this aspect. However, its specialized approach makes it a reliable solution for organizations seeking to optimize and automate their purchase approval processes.

Key Features of Tipalti Approve:

  • Simplified creation and management of purchase requests
  • Efficient approval workflow for seamless communication
  • User-friendly interface for easy adoption
  • Real-time tracking of request status
Pros Cons
Streamlined purchase approval process May lack advanced functionalities beyond purchase approvals
User-friendly interface
Efficient communication and collaboration

QuickBooks Online – Best for Simple Purchase Order Requirements without Workflow

When it comes to companies with straightforward purchase order requirements and no need for complex workflow processes, QuickBooks Online is an excellent choice. With its user-friendly interface and comprehensive features, it offers a streamlined solution for creating and managing purchase orders.

QuickBooks Online integrates seamlessly with other QuickBooks products, providing a cohesive and efficient financial management solution. Whether you need to track expenses, reconcile accounts, or generate financial reports, QuickBooks Online has you covered.

Although QuickBooks Online excels in simplicity and ease of use, it may not be suitable for businesses with more advanced purchasing needs. Companies requiring complex workflow automation or sophisticated inventory management features might find other software options more tailored to their requirements.

Purchase Order Creation and Management Made Easy

QuickBooks Online simplifies the purchase order process, allowing you to create, customize, and track purchase orders effortlessly. With its intuitive interface and step-by-step guidance, you can generate accurate purchase orders in minutes.

Key features of QuickBooks Online for purchase order management include:

  • Creating professional purchase orders with customizable templates
  • Tracking order status and receiving alerts for pending approvals or delays
  • Sending purchase order notifications to vendors via email
  • Managing vendor contacts and maintaining a comprehensive vendor database

Seamless Integration and Data Consistency

One of the biggest advantages of QuickBooks Online is its seamless integration with other QuickBooks products. You can easily synchronize financial data across platforms, ensuring data consistency and reducing manual data entry.

Whether you need to link purchase orders with inventory tracking or synchronize vendor information with accounts payable, QuickBooks Online simplifies the process and helps maintain accurate and up-to-date records.

QuickBooks Online vs. Other Purchasing Software

Features QuickBooks Online Competitor A Competitor B
Simple Purchase Order Creation
Workflow Automation No Yes Yes
Integration with Other QuickBooks Products No No
Advanced Inventory Management No Yes Yes

Note: The table showcases a comparison between QuickBooks Online and its competitors in terms of key features relevant to purchase order management.

By offering a user-friendly interface, comprehensive features, and seamless integration, QuickBooks Online stands out as the best choice for companies with simple purchase order requirements and no need for workflow automation. However, for businesses seeking more advanced functionalities, it’s recommended to explore alternative purchasing software options.

QuickBooks Desktop – Best for Simple Purchasing Requirements and Inventory Integration

If your business has straightforward purchasing needs and requires seamless inventory integration, QuickBooks Desktop is the ideal solution for you. With its user-friendly interface and comprehensive features, it simplifies the purchasing process while providing efficient inventory management capabilities.

Streamlined Purchase Order Creation

QuickBooks Desktop enables you to create purchase orders effortlessly. With just a few clicks, you can generate accurate and professional-looking purchase orders, ensuring smooth communication with your vendors. This feature saves you time and minimizes the risk of errors, making your purchasing process more efficient.

Vendor Management Made Easy

Managing vendors is crucial for any business, and QuickBooks Desktop simplifies this task. You can easily maintain a centralized vendor database, store contact information, track purchase history, and analyze vendor performance. This streamlines your vendor management process, allowing you to develop strong relationships with your suppliers.

Efficient Inventory Tracking

With QuickBooks Desktop, you can effortlessly track your inventory levels, ensuring you never run out of stock. The software allows you to monitor product quantities, set reorder points, and generate reports to gain insights into your inventory performance. This feature helps you optimize your inventory management and improve customer satisfaction.

QuickBooks Desktop - Simple Purchasing Requirements and Inventory Integration

Integration with QuickBooks Accounting

QuickBooks Desktop seamlessly integrates with other QuickBooks accounting products, providing you with a comprehensive financial management solution. By integrating your purchasing data with your accounting records, you can easily track expenses, generate accurate financial reports, and streamline your financial workflows.

Limitations for Larger Organizations

While QuickBooks Desktop offers robust functionality for small to medium-sized businesses, it may lack some advanced features needed by larger organizations. If your company has complex purchasing requirements or requires extensive customization, you may need to explore other purchasing software options that cater to larger enterprises.

Pros Cons
Easy purchase order creation Lacks advanced functionality for larger organizations
Efficient vendor management
Seamless inventory tracking
Integration with QuickBooks accounting

Xero – Best for Companies Needing Purchase Order Functionality

When it comes to purchasing software, Xero stands out as a top choice for companies that require robust purchase order functionality. With its comprehensive features and seamless integration capabilities, Xero offers a reliable solution for managing purchase orders, vendors, and spending.

Whether you need to create and track purchase orders or have tighter control over your procurement process, Xero has you covered. Its user-friendly interface makes it easy to navigate and manage your purchasing tasks efficiently.

One of the key strengths of Xero is its ability to integrate with other accounting and business management applications. This integration allows for a streamlined financial management experience, ensuring all relevant data is synchronized and accessible in one place.

To give you a better idea of Xero’s features and capabilities, here is a closer look at what it offers:

Key Features of Xero

  • Creation and tracking of purchase orders
  • Vendor management
  • Spending control functionalities
  • Integration with other accounting and business management applications

While Xero provides essential purchase order functionalities, it is worth noting that some other purchasing software options may offer more advanced features. However, if your primary focus is on purchase order functionality and seamless integration, Xero is an excellent choice.

Xero Features Integration
Purchase Order Functionality Comprehensive Seamless integration with other applications
Advanced Features Limited Integration capabilities with other advanced software
Usability User-friendly interface Integration with various accounting and business management applications

As shown in the table above, Xero excels in providing comprehensive purchase order functionality and seamless integration with other applications. Its user-friendly interface ensures ease of use, even for those new to purchasing software.

However, if your business requires more advanced features beyond purchase order management, it may be worth considering other options that offer a broader range of functionalities.

Next, we will explore Sage Intacct, a powerful purchasing software that offers integrated accounting and purchasing functionalities.

Sage Intacct – Best for Integrated Accounting and Purchasing Software

When it comes to integrated accounting and purchasing software, Sage Intacct is a top-notch solution. This powerful platform combines robust accounting functionalities with efficient purchasing management features, providing a seamless and unified experience for businesses.

With Sage Intacct, you can efficiently handle purchase requisitions, manage purchase orders, and track vendor invoices, all within a single system. This integration eliminates the need for manual data entry and reduces the risk of human errors, saving your team valuable time and effort.

One of the standout features of Sage Intacct is its seamless integration with other ERP systems. Whether you use SAP, Oracle, or other ERP solutions, Sage Intacct can effortlessly connect with your existing software, streamlining your overall business operations.

Additionally, Sage Intacct offers advanced reporting capabilities, allowing you to generate comprehensive and insightful financial reports. With customizable dashboards and real-time data, you can gain valuable insights into your purchasing activities, track spending trends, and make informed business decisions.

Here are some key features of Sage Intacct:

  • Integrated accounting and purchasing functionalities
  • Efficient management of purchase requisitions, purchase orders, and vendor invoices
  • Seamless integration with other ERP systems
  • Advanced reporting capabilities for better financial insights

If you’re looking for a purchasing software solution that seamlessly bridges the gap between accounting and procurement, Sage Intacct is the way to go. Its integrated approach, combined with powerful features, makes it an ideal choice for businesses in need of efficient and streamlined purchasing processes.

Image Caption: Sage Intacct – Best for Integrated Accounting and Purchasing Software

Our Verdict — Best for Companies That Need Strong Punchout Catalog Support with Strong Purchase Order Tracking Features

When it comes to purchasing software, companies seeking strong punchout catalog support and reliable purchase order tracking features have several standout options to choose from. These features are crucial for businesses that manage a high volume of purchases and require accurate procurement processes for optimal efficiency. From our analysis, we recommend three top solutions: ProcureDesk, Procurify, and Kissflow.

ProcureDesk

ProcureDesk offers a robust cloud-based solution, making it an excellent choice for small to medium-sized companies. Not only does it provide integrated purchasing and accounts payable software, but it also excels in offering strong support for punchout catalogs. This feature ensures seamless integration with external vendors and streamlines the procurement process. ProcureDesk further enhances its offering with white glove onboarding services for a hassle-free adoption experience. However, it’s worth noting that ProcureDesk does not integrate with larger ERP systems such as SAP and Oracle, limiting its compatibility in certain enterprise environments.

Procurify

For medium-sized companies, Procurify stands out as the go-to option. This purchasing software offers a range of features designed to automate the procure-to-pay (P2P) process, enhancing overall purchasing efficiency. Procurify integrates seamlessly with popular accounting systems like QuickBooks, simplifying financial management for businesses. Its user-friendly interface and robust reporting capabilities make it easy to use and provide valuable insights for decision-making. However, Procurify may not be the most cost-effective solution for all businesses, requiring careful consideration of budget constraints.

Kissflow

Kissflow is a versatile purchasing software that caters to a wide range of procurement teams. Its customizable solution adapts to different industries and workflows, making it an ideal choice for those seeking a general-purpose option. Kissflow’s user-friendly features enable easy creation of purchase requisitions, efficient approval management, and streamlined purchase tracking. However, it’s worth noting that Kissflow may lack some advanced functionalities demanded by specific industries.

Here is a detailed comparison table that highlights the key features of each recommended purchasing software:

Software Punchout Catalog Support Purchase Order Tracking Features
ProcureDesk Strong support Robust tracking capabilities
Procurify Limited support Comprehensive tracking features
Kissflow Basic support Efficient tracking functionalities

As seen in the table, ProcureDesk stands out with its strong punchout catalog support and robust purchase order tracking features. However, Procurify and Kissflow also offer valuable functionalities, making them viable options for companies with specific requirements. Ultimately, the choice of purchasing software depends on the unique needs and goals of your business.

Conclusion

Choosing the best purchasing software for your business requires careful consideration of your specific needs and requirements. Factors such as company size, purchasing process complexity, budget, and integration capabilities play a crucial role in your decision-making process.

After reviewing the top options in the market, it is evident that ProcureDesk, Procurify, and Kissflow stand out as the best purchasing software solutions for different business sizes and purchasing needs.

ProcureDesk is an excellent choice for small to medium-sized companies, offering tighter spend control and improved cash flow visibility. Procurify excels in serving medium-sized companies, providing a user-friendly interface and efficient procure-to-pay (P2P) automation. Kissflow offers a versatile solution that can be customized to fit various industries and workflows, making it ideal for general-purpose purchasing needs.

To make an informed decision, evaluate these top options along with other available solutions on the market. Choose the purchasing software that aligns best with your organization’s goals and objectives, ensuring optimal efficiency and effectiveness in your procurement processes.

FAQ

What is the best purchasing software?

The best purchasing software depends on your specific needs and requirements. However, some top options include ProcureDesk, Procurify, and Kissflow.

Why is ProcureDesk the best for small to medium-sized companies?

ProcureDesk offers a cloud-based solution that focuses on tighter spend control and better cash flow visibility for small to medium-sized companies.

What makes Procurify the best for medium-sized companies?

Procurify is ideal for medium-sized companies as it provides features for automating the procure-to-pay process and improving overall purchasing efficiency.

Why is Kissflow the best for general-purpose purchasing software?

Kissflow is a versatile purchasing software that can be customized to fit different industries and workflows, making it suitable for various procurement teams.

Why is Spendwise the best for inexpensive purchasing software?

Spendwise is a cost-effective option that offers essential features for managing purchase orders, vendors, and invoices at an affordable price.

Why is Tipalti Approve the best for purchase approvals?

Tipalti Approve is specifically designed for companies focused on purchase approvals. It provides a user-friendly interface for creating and managing purchase requests, streamlining the approval process.

Why is QuickBooks Online the best for simple purchase order requirements without workflow?

QuickBooks Online offers a streamlined solution for creating and managing purchase orders without the need for complex workflow processes.

Why is QuickBooks Desktop the best for simple purchasing requirements and inventory integration?

QuickBooks Desktop is suitable for businesses with simple purchasing requirements and the need for inventory integration. It provides features for creating purchase orders, managing vendors, and tracking inventory.

Why is Xero the best for companies needing purchase order functionality?

Xero offers features for creating and tracking purchase orders, managing vendors, and controlling spending, making it suitable for companies that require purchase order functionality.

Why is Sage Intacct the best for integrated accounting and purchasing software?

Sage Intacct provides powerful features for managing purchase requisitions, purchase orders, and vendor invoices, all within the same system. It seamlessly integrates with other ERP systems and offers advanced reporting capabilities.

What are the best purchasing software options for companies that need strong punchout catalog support with strong purchase order tracking features?

ProcureDesk, Procurify, and Kissflow are among the top options for companies that need strong punchout catalog support and reliable purchase order tracking features.

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