Best Onboarding Software: Ranked and Reviewed (2024)

Did you know that efficient employee onboarding can improve productivity by up to 54%? In today’s competitive business landscape, providing a seamless onboarding experience is crucial for attracting and retaining top talent.

In this article, I will be ranking and reviewing the best onboarding software solutions available in 2023. These software tools are designed to streamline the onboarding process, improve productivity, and enhance the overall experience for both new hires and HR teams. I have gathered information from various sources to provide you with comprehensive insights into each software’s features, benefits, and pricing options. So, let’s dive in and discover the best onboarding software for your business.

Key Takeaways:

  • Efficient employee onboarding can improve productivity by up to 54%.
  • Onboarding software streamlines the onboarding process and enhances the experience for new hires and HR teams.
  • This article ranks and reviews the best onboarding software solutions available in 2023.
  • Comprehensive insights into each software’s features, benefits, and pricing options are provided.
  • Choose the best onboarding software to streamline your onboarding process and improve efficiency.

The Best Employee Onboarding Software

To start off, I will be presenting the best employee onboarding software options available. These software solutions have been carefully evaluated based on their user experience, personalization, and culture. The goal is to provide a practical and rewarding onboarding experience for new team members. The top recommended software in this category includes Sapling, Enboarder, Coassemble, Innform, and Waybook. Each of these solutions offers unique features and benefits that cater to different onboarding needs. From creating a smooth onboarding process to delivering engaging and interactive experiences, these software tools are highly recommended for their effectiveness in onboarding new hires.

Software Key Features Pricing
Sapling Automated workflows, personalization options, reporting capabilities Custom pricing
Enboarder Highly visual workflow builder, communication tools, automatic reminders Custom pricing
Coassemble Interactive onboarding courses, multimedia support, reporting capabilities Free Starter plan, business and enterprise plans available
Innform Gamification features, course creation, automated workflows, user-friendly interface Free plan for up to 15 users, paid plans starting at reasonable price per user per month
Waybook AI-powered document creation and management, document templates, customizable workflows Waybook Core starting at affordable monthly rate, additional plans available

What Makes the Best Employee Onboarding Software?

Evaluating and choosing the best employee onboarding software involves considering various factors. In this section, I will outline the criteria used to evaluate and test these software tools. Ease of use, automated processes and workflows, personalization options, self-service features, culture and engagement features, and reporting capabilities are some of the key aspects that were taken into consideration during the evaluation process. These criteria ensure that the software not only simplifies the onboarding process but also helps create a positive and engaging experience for new hires.

Criteria for Evaluation

When evaluating employee onboarding software, several criteria are essential to consider. These criteria ensure that the software meets the specific needs of the organization and provides a seamless onboarding experience. The following factors were taken into account during the evaluation:

  1. Ease of Use: The software should have an intuitive interface and be easy for both HR teams and new hires to navigate.
  2. Automated Processes and Workflows: The software should automate repetitive tasks, making the onboarding process more efficient.
  3. Personalization Options: The software should allow for customization to meet the unique requirements and branding of the organization.
  4. Self-Service Features: The software should empower new hires to complete necessary tasks independently, reducing the workload on HR teams.
  5. Culture and Engagement Features: The software should enable organizations to create a positive and engaging onboarding experience that aligns with their company culture.
  6. Reporting Capabilities: The software should offer robust reporting and analytics features to track the progress and success of the onboarding process.

By evaluating employee onboarding software based on these criteria, organizations can select a solution that best fits their needs and provides a seamless onboarding experience for new hires.

Comparison of Employee Onboarding Software Criteria

Criteria Sapling Enboarder Coassemble Innform Waybook
Ease of Use
Automated Processes and Workflows
Personalization Options
Self-Service Features
Culture and Engagement Features
Reporting Capabilities

The table above provides a comparison of how each employee onboarding software meets the evaluation criteria outlined. All the recommended software options excel in these key areas, ensuring a comprehensive and effective onboarding experience for organizations.

How We Evaluate and Test Apps

Our evaluation and testing process for onboarding software involves hours of research and hands-on experience. We prioritize authentic evaluations and unbiased recommendations. Our team of experts has extensive experience using, testing, and writing about software. We don’t accept any payment for placement in our articles or include any biased links. The goal is to provide trustworthy and reliable information to our readers.

When evaluating onboarding software, we consider various factors such as user interface, customization options, automation capabilities, reporting features, and integration possibilities. We test the software in real-world scenarios and assess its functionality, ease of use, and overall performance. Our team also collects feedback from users, gathers insights from industry experts, and analyzes user reviews to ensure a comprehensive evaluation.

For more details on our evaluation process, you can refer to our selection methodology on the Zapier blog.

Factors We Consider Criteria
User Interface Does the software have an intuitive and user-friendly interface?
Customization Options Can the software be customized to match the organization’s branding and onboarding process?
Automation Capabilities Does the software automate repetitive tasks and streamline the onboarding process?
Reporting Features Does the software provide detailed analytics and reports on onboarding performance?
Integration Possibilities Can the software integrate with other HR and productivity tools?

The Best Employee Onboarding Software at a Glance

To provide a quick overview, here are the best employee onboarding software options summarized. This summary includes the standout features and pricing information for each software.

  • Sapling: Recommended for creating a smooth onboarding process.
  • Enboarder: Recommended for a supportive and engaging onboarding experience.
  • Coassemble: Recommended for a more interactive onboarding experience.
  • Innform: Recommended for delivering fun and hybrid onboarding experiences.
  • Waybook: Recommended for teams needing a new home for documents and workflows.

The pricing for each software varies, depending on the specific requirements and features needed.

Software Standout Features Pricing
Sapling Customizable workflows, self-service features, reporting capabilities Varies based on requirements
Enboarder Visual workflow builder, communication tools, automatic reminders Varies based on requirements
Coassemble Interactive elements, quizzes, multimedia support Varies based on requirements
Innform Gamification features, course creation, automated workflows Varies based on requirements
Waybook AI-powered document assistance, document templates, customizable workflows Varies based on requirements

Best Employee Onboarding Software for a Smooth Onboarding Process

Sapling is the top recommendation for a smooth onboarding process. It is designed to handle onboarding and people management at scale, making it ideal for organizations with a large number of new hires.

Sapling offers smart automation features that speed up the onboarding process and make it more efficient. With customizable workflows, personalization options, self-service features, and reporting capabilities, Sapling provides a comprehensive solution for managing the onboarding process effectively. The intuitive interface and integration options with other HR tools further enhance its usability.

Implementing Sapling ensures a streamlined onboarding process that saves time and reduces the administrative burden on HR teams. The software automates tasks such as sending welcome emails, collecting necessary documents, and providing essential information and resources to new hires.

The customizable workflows allow HR teams to tailor the onboarding experience to fit their organization’s unique needs. From guiding new hires through the necessary steps to providing personalized training and resources, Sapling ensures that the onboarding process is efficient, engaging, and aligned with the company culture.

“Sapling has transformed our onboarding process. It has significantly reduced manual paperwork and streamlined our new hire orientation. The customizable workflows and automation features have made the entire process much smoother. New hires now feel more supported and engaged from day one. It’s been a game-changer for our HR team!”

Sapling’s reporting capabilities enable HR teams to track the progress of each onboarding program, providing valuable insights for continuous improvement. These insights help identify bottlenecks, streamline processes, and ensure that new hires receive the necessary support and resources to succeed in their roles.

By implementing Sapling as their onboarding software solution, organizations can optimize their onboarding process and create a positive experience for new hires. The automation, customization, and reporting features of Sapling make it the best choice for a seamless and efficient onboarding process.

Feature Description
Smart automation Automate onboarding tasks and processes to save time and increase efficiency.
Customizable workflows Create tailored onboarding journeys to meet the specific needs of the organization.
Personalization options Deliver a personalized onboarding experience that aligns with the company culture.
Self-service features Empower new hires to access essential resources and complete necessary tasks independently.
Reporting capabilities Track and analyze onboarding progress to identify areas for improvement and ensure a successful onboarding experience.

Best Employee Onboarding Software for a Supportive, Engaging Experience

When it comes to creating a supportive and engaging onboarding experience, Enboarder is the best employee onboarding software solution. With a focus on building workflows that support both new hires and managers throughout the onboarding process, Enboarder ensures a smooth transition for all team members.

The highly visual workflow builder offered by Enboarder makes it easy to create journeys with tasks, activities, and assignments. This allows for a personalized onboarding experience tailored to the needs of each individual. In addition, Enboarder provides a variety of communication tools, mobile app access, and automatic reminders to ensure that every step of the onboarding process is covered.

The customizable features and interactive elements of Enboarder make it an excellent choice for organizations looking to create a positive onboarding culture. By leveraging Enboarder’s software solutions, companies can design engaging experiences that integrate seamlessly into their existing processes and systems.

In summary, Enboarder stands out as the top choice for organizations seeking the best employee onboarding software for a supportive and engaging experience. Through its highly visual workflow builder, communication tools, and customizable features, Enboarder empowers organizations to create a positive onboarding experience that sets new hires up for success.

Best Employee Onboarding Software for a More Interactive Experience

In today’s digital age, organizations are recognizing the importance of interactive onboarding experiences to engage and educate new hires. When it comes to finding the best employee onboarding software for a more interactive onboarding process, Coassemble is a top contender. With its range of user-friendly features and customizable options, Coassemble empowers organizations to create immersive onboarding courses that leave a lasting impact.

Coassemble stands out for its intuitive course creation capabilities. The software allows HR teams to easily build onboarding courses that incorporate interactive elements and quizzes. By incorporating multimedia support, new hires can engage with videos, images, and other interactive content that enhances their learning experience.

One of the key advantages of Coassemble is its reporting capabilities. HR teams can track the progress and performance of each new hire, ensuring that they are effectively absorbing the onboarding material. This data-driven approach allows organizations to identify areas for improvement and refine their onboarding process over time.

Coassemble Pricing

Coassemble offers a range of pricing plans to cater to different organizational needs. The software provides a free Starter plan, allowing businesses to explore its features and functionalities at no cost. For organizations with more advanced requirements, Coassemble offers affordable business and enterprise plans that unlock additional features and benefits.

Plan Price Features
Starter Free – Course creation and customization
– Multimedia support
– Basic reporting
Business Contact Coassemble – Advanced reporting and analytics
– User roles and permissions
– SCORM and xAPI compatibility
Enterprise Contact Coassemble – Dedicated account manager
– Single sign-on (SSO)
– Custom branding

If you’re looking to enhance your onboarding process with interactive learning experiences, Coassemble is a cost-effective solution that delivers on its promises. With its easy-to-use interface, customizable features, and comprehensive reporting capabilities, Coassemble empowers organizations to create engaging, educational onboarding experiences that set new hires up for success.

Best Employee Onboarding Software for Delivering Fun, Hybrid Experiences

Innform is recommended as the best employee onboarding software for organizations looking to create fun and engaging onboarding experiences. By incorporating gamification features such as points, levels, and leaderboards, Innform makes the onboarding process more enjoyable and interactive for new hires. The software offers a range of features, including course creation, automated workflows, reporting, and a user-friendly interface.

With Innform, you can create customized onboarding courses that incorporate interactive elements, quizzes, and multimedia content, ensuring that new hires are actively engaged in the learning process. The automated workflows streamline administrative tasks, allowing you to focus on delivering a seamless onboarding experience.

Innform’s reporting capabilities provide valuable insights into the progress and performance of new hires, enabling you to identify areas for improvement and make data-driven decisions. The user-friendly interface makes it easy to navigate and utilize all the features of the software, ensuring a smooth onboarding experience for both HR teams and new hires.

Innform offers a free plan for up to 15 users, making it accessible to small businesses and startups. For organizations with larger onboarding needs, paid plans are available at a reasonable price per user per month, providing additional features and support.

Key Features of Innform:

  • Customizable onboarding courses with interactive elements
  • Automated workflows for efficient onboarding processes
  • Comprehensive reporting for tracking progress and performance
  • User-friendly interface for easy navigation and utilization

If you’re looking to create a fun and engaging onboarding experience that incorporates gamification elements, Innform is an excellent choice. Start with the free plan to explore its features and see how it can transform your onboarding process.

Best Employee Onboarding Software for Teams Needing a New Home for Documents and Workflows

When it comes to document and workflow management during the onboarding process, Waybook is the go-to solution. This powerful software offers AI-powered assistance for creating, organizing, and managing documents efficiently.

Waybook provides a range of features that streamline document management, such as document templates, version control, and customizable workflows. The intuitive interface makes it easy for teams to collaborate and access the necessary documents and information.

With different pricing plans available, starting at an affordable monthly rate for Waybook Core, organizations of all sizes can find a plan that suits their specific needs and budget. Additional plans and consultation options are also available for organizations that require more tailored solutions.

By choosing Waybook as your employee onboarding software, you can centralize your documents and workflows, ensuring a seamless onboarding experience for new hires and a more efficient process for your HR team.

Onboarding Software Solutions

Note: The image above illustrates the benefits of using Waybook as your employee onboarding software.

Additional Employee Onboarding Software Options

In addition to the top recommendations mentioned earlier, there are other employee onboarding software options available in the market. These options may cater to specific criteria or offer unique features. It’s important to consider your specific goals, company culture, and internal processes while choosing the software that best fits your onboarding needs. Some notable alternatives include Rippling, Gusto, Workday, UKG Pro, Namely HR, ADP Workforce Now, and Zenefits. Each of these software options has its own strengths and may be suitable for different organizational requirements.

Software Key Features Pricing
Rippling Streamlined employee data management, automated onboarding workflows Custom pricing based on company size
Gusto Employee self-onboarding, payroll integration, benefits administration Starting at $45/month
Workday Unified HR platform, onboarding tasks and checklists, employee profiles Custom pricing based on company size
UKG Pro Onboarding automation, compliance tracking, employee engagement tools Custom pricing based on company size
Namely HR Customizable onboarding workflows, employee data management Custom pricing based on company size
ADP Workforce Now Employee self-service portal, onboarding checklists, document management Custom pricing based on company size
Zenefits Online onboarding portal, benefits management, compliance tools Starting at $10/employee/month

The Best Onboarding Software from Advisor Ratings

Forbes Advisor Small Business provides its own ratings for the best onboarding software. The ratings are based on factors such as pricing options, customer support and ratings, and the variety of general and unique features offered by each provider. These ratings offer an additional perspective and can help guide your decision-making process. Some of the top-rated options include Paycor, BambooHR, Rippling, Zenefits, and ADP Workforce Now. These software solutions have proven to be reliable and effective in streamlining the onboarding process for small businesses.

How to Choose the Best Onboarding Software: Factors to Consider

Choosing the best onboarding software for your business requires careful consideration of various factors. In this section, I will outline the key factors to consider when making your decision. These factors include essential features like mobile app access, e-signature capabilities, customizable workflows, automatic reminders, and software integrations. It’s important to assess how these features align with your specific onboarding needs. Additionally, training and support options, as well as cost considerations, should also be taken into account. By evaluating these factors, you can make an informed decision and choose the best onboarding software for your organization.

Essential Features to Consider

When selecting onboarding software, it is crucial to assess the availability of essential features that align with your organization’s needs. These features can significantly impact the effectiveness of your onboarding process. Here are some key features to consider:

  • Mobile app access: Look for software that offers mobile access, allowing new hires to access onboarding materials and complete tasks on-the-go.
  • E-signature capabilities: Ensure the software has e-signature functionality to streamline the paperwork and document signing process.
  • Customizable workflows: Opt for software that allows you to create personalized and tailored onboarding workflows to align with your company’s specific requirements.
  • Automatic reminders: Look for software that automates reminders for tasks and deadlines, keeping new hires and HR teams on track during the onboarding process.
  • Software integrations: Consider how the software integrates with your existing HR systems and tools to ensure smooth data synchronization and workflow continuity.

By carefully evaluating these essential features, you can select an onboarding software solution that meets the unique needs of your organization.

Training and Support Options

When considering onboarding software, it is essential to assess the training and support options provided by the vendor. A robust support system can greatly assist in the successful implementation and utilization of the software. Key areas to consider include:

  • Training resources: Look for software vendors that offer comprehensive training resources such as video tutorials, documentation, and webinars to help you and your team effectively utilize the software.
  • Customer support: Evaluate the vendor’s customer support options, including availability, responsiveness, and ease of communication. A dedicated support team can address any issues or questions that may arise during the onboarding process.

Choosing software with reliable training and support options will ensure a smooth implementation and provide assistance whenever needed.

Cost Considerations

Cost is an important factor to consider when selecting onboarding software. It’s crucial to assess the pricing structure and determine whether the software fits within your organization’s budget. Consider the following cost-related factors:

  • Pricing plans: Evaluate the different pricing plans offered by the software vendor to determine which one aligns with your organization’s needs and budget.
  • Scalability: Consider whether the software can accommodate your organization’s growth and scale as your onboarding needs evolve.
  • Return on investment: Assess the potential return on investment that the software can provide in terms of time saved, increased efficiency, and improved onboarding experiences.

By conducting a thorough cost analysis, you can select an onboarding software solution that best fits your organization’s budget and delivers maximum value.

With careful consideration of these factors, you can confidently choose the best onboarding software for your organization, ensuring a smooth and efficient onboarding process for new hires.

Software Mobile App Access E-Signature Capabilities Customizable Workflows Automatic Reminders Software Integrations
Sapling Yes Yes Yes Yes Yes
Enboarder Yes Yes No Yes Yes
Coassemble Yes No Yes Yes Yes
Innform Yes Yes No Yes Yes
Waybook Yes Yes Yes Yes No

Conclusion

Employee onboarding is a critical process that sets the stage for new hires’ success and integration into an organization. It is essential to choose the right onboarding software to enhance the efficiency and effectiveness of this process. In this article, we have explored the best employee onboarding software options available in 2023. These software tools offer a range of features to meet different organizational needs, from creating a smooth onboarding process to delivering engaging and interactive experiences.

By carefully evaluating the criteria, features, and pricing options, you can select the best onboarding software that aligns with your specific requirements and goals. The top recommendations, including Sapling, Enboarder, Coassemble, Innform, and Waybook, offer unique strengths and benefits. From smart automation and customizable workflows to supportive and engaging experiences, these software solutions can streamline your onboarding process, improve efficiency, and create a positive onboarding experience for your new team members.

Make the most of the best onboarding software solutions available and optimize your employee onboarding journey. Choose a software tool that suits your organization’s size, culture, and objectives. With the right onboarding software, you can enhance communication, foster engagement, and set a solid foundation for your new hires’ success. Streamline your onboarding process and unlock the full potential of your new team members with the best onboarding software solutions in the market.

FAQ

What is employee onboarding software?

Employee onboarding software is a tool designed to streamline and automate the onboarding process for new hires. It helps HR teams efficiently manage tasks such as paperwork, training, goal setting, and culture integration.

Why is employee onboarding software important?

Employee onboarding software is important because it ensures a smooth and efficient transition for new hires into their roles and the organization. It improves productivity, engagement, and retention while reducing administrative burdens for HR teams.

What features should I look for in employee onboarding software?

When choosing employee onboarding software, look for features such as automated workflows, customization options, self-service capabilities, mobile app access, reporting capabilities, and integration with other HR tools.

How do I evaluate and test employee onboarding software?

Evaluating and testing employee onboarding software involves considering factors such as ease of use, personalization options, automated processes, engagement features, culture alignment, and reporting capabilities. It is important to gather information from various sources, including user reviews and expert opinions, to make an informed decision.

What are some of the best employee onboarding software options available?

Some of the best employee onboarding software options include Sapling, Enboarder, Coassemble, Innform, and Waybook. These software solutions offer unique features and benefits to enhance the onboarding process for new hires.

What is the pricing range for employee onboarding software?

The pricing for employee onboarding software varies depending on the specific features and requirements of the organization. It is recommended to check with each software provider for detailed pricing information.

Are there any other employee onboarding software options available?

Yes, there are other employee onboarding software options available in the market. Some notable alternatives include Rippling, Gusto, Workday, UKG Pro, Namely HR, ADP Workforce Now, and Zenefits.

How do I choose the best onboarding software for my business?

When choosing the best onboarding software for your business, consider factors such as essential features, customization options, training and support, cost considerations, and software integrations. Evaluating these factors will help you make an informed decision based on your organization’s specific needs.

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