13+ Best Task Management Software of 2023 (Review Guide)

Pricing:

Individual: Free

Basic: $8

Standard: $10

Pro: $16

Enterprise: Contact the Sales Team

3. Wrike

Wrike is a cloud-based work management platform that helps teams work together more efficiently to complete projects faster. It provides various features, including task tracking, project overviews, automated workflow processes, Gantt Charts for scheduling projects, powerful reporting functionality, and real-time collaboration with external users. With its secure cloud-based platform and intuitive interface, Wrike makes it easy for teams to stay on top of their tasks and collaborate on various projects quickly and securely. 

Features: 

Task Tracking: Wrike’s task tracking feature allows users to easily assign tasks to individual members or entire groups within their team. This feature helps keep everyone organized by providing detailed information about each job, such as progress updates and due dates. Additionally, this feature allows users to set up automated reminders for upcoming deadlines so that no one misses them. 

Project Overviews: Wrike’s project overview feature offers an interactive timeline view that provides an at-a-glance look into all the tasks in progress and those completed or delayed. This feature also allows users to measure progress against goals over time to ensure their team stays on track. 

Customizable Reports: Users can create custom reports using project data to measure performance against goals or objectives over time. These reports are easy to read and fully customizable so that users can get just the information they need when they need it most.  

Collaboration with External Users: With Wrike’s unique external user collaboration feature, teams can securely share documents with people outside their organization while maintaining control over who sees what information. This makes it easy for teams to collaborate on complex projects without sacrificing security or compromising sensitive data.  

Real-Time Updates: With real-time updates sent straight to users’ desktops or mobile devices, teams always have the most current information available at their fingertips so that no one falls behind or gets left out of the loop. This ensures that everyone involved in a project stays informed about what needs to be done and when without having to constantly check back in manually for updates from other staff members. 

Pricing:

Basic: Free

Team: $9.80

Business: $24.80

Enterprise: Contact for Price

4. Asana

Asana is a project management and collaboration platform designed to help teams work more efficiently. With features such as task tracking, project timelines, resource management, automated workflows, and real-time updates, Asana makes it easy for teams to plan projects, track progress on tasks, assign tasks to the right people, get visibility into their team’s workloads and communicate with one another in real-time. It also provides robust reporting functionality so that users can measure performance against goals or objectives over time. 

Features:

Task Tracking: Easily assign tasks to individual members or entire groups within your team. This feature also allows you to set up automated reminders for upcoming deadlines, so no one misses them.

Project Timelines: Asana’s project timeline feature provides an interactive timeline view that visually represents all the tasks in progress and those completed or delayed.

Resource Management: Manage resources and allocate time more accurately with resource management tools. This feature also helps you plan projects more efficiently by allowing you to see who is available and when so that no one gets overloaded with work.

Real-Time Updates: Receive real-time updates sent straight to your desktop or mobile device so that everyone involved in a project stays informed about what needs to be done when without having to constantly check back in manually for updates from other staff members. 

Automated Workflows: Automate repetitive tasks such as recurring jobs and daily tasks so that no one has to manually go through them every time. This feature also helps teams save time and ensure all tasks are completed correctly.

Pricing:

Basis: $0

Premium: $10.99

Business: $24.99

5. Trello

Trello is a leading task management software of 2023 and one of the most popular solutions for managing and organizing tasks. It is an online platform that allows users to create custom boards, lists, and cards to easily track projects and deadlines. With its intuitive design, powerful features, and ease of use, it is the perfect choice for busy professionals who need a comprehensive task-management system. 

Features: 

Intuitive Design: Trello’s user interface is simple, making it easy to get started with project management right away. The drag-and-drop feature makes it effortless to move tasks between lists or boards. The dashboard provides quick access to project status, upcoming deadlines, and other important information. 

Collaboration Tools: Trello allows teams to collaborate seamlessly with real-time updates on tasks and activities. With the ability to assign tasks, add comments or attachments, create due dates, receive notifications, and more; it makes working together on projects simple and efficient. 

Automation: Automate tedious processes with Trello’s integration tools, such as Zapier or Butler Bot. This helps streamline workflows by automating repetitive activities across multiple applications like Evernote or Slack. You can also set up rules so you can be alerted when changes occur in your boards or when someone posts a comment on a card you manage. 

Reports & Analytics: With Trello’s reporting features, you can visualize data from your projects in meaningful ways such as time tracking breakdowns or project performance metrics over time. This helps teams gain valuable insights into their current workflow to make informed decisions about their processes.

Pricing:

Basis: $0

Standard: $5

Premium: $10

Business: $17.5

6. Toggl Plan

Toggl Plan is one of the best task management software for 2023 that makes it easy to plan and execute projects. It provides a visual overview of tasks and resources, making it simple to assign tasks to the right people while helping managers get visibility into their team’s workloads. With its intuitive interface, powerful features, and automated workflows, Toggl Plan is the perfect choice for busy professionals looking to stay on top of their projects without missing deadlines or getting overwhelmed. 

Features:

Task Tracking: Easily assign tasks to individual members or entire teams within your organization. This feature allows you to set up due dates, recurring tasks, and other important information related to each job so everyone knows exactly what needs to be done and when. 

Resource Management: Get visibility into resource availability and workloads with Toggl Plan’s resource management tools. This helps you assign tasks to the best people for the job while ensuring that no one gets overloaded.

Track Progress: Monitor team performance in real time by tracking project progress, identifying bottlenecks, and correcting any issues before they become a problem. This feature allows you to stay on top of your projects without constantly checking in manually for updates from other staff members.

Organize Tasks: Easily organize and prioritize tasks quickly, so everyone knows what needs to be done when without spending extra time doing it manually. With its drag-and-drop feature, your entire team can stay on the same page no matter how quickly tasks are changing.

Integrations: Sync your task management software with other key applications such as Slack, Google Calendar, and more for a seamless experience. This allows teams to collaborate without switching between multiple tools or manually entering data into each system.

Reporting & Analytics: Get valuable insights into project performance over time with Toggl Plan’s reporting and analytics features. This helps you understand where resources are best utilized and make informed decisions when planning future projects.

Pricing:

Team: $8

Business: $13.5

7.Bitrix24

Bitrix24 is one of the best task management software of 2023. It is the leading cloud-based software solution that helps businesses to manage and optimize their tasks, projects, data, and resources from any device. With powerful features, Bitrix24 helps organizations increase productivity and improve team communication. 

Features: 

Collaboration Tools: Bitrix24 provides users with a comprehensive set of collaboration tools that allow teams to communicate effectively and efficiently with one another. This includes messaging tools such as chat rooms, instant messages, email, and video conferencing, allowing team members to stay in touch while working on different aspects of the same task or project. Users can also share documents or files within the platform, so everyone has access to the most up-to-date information. 

Project Management Features: Bitrix24 offers project management features such as task assignments, workflows, timelines, and resource allocation, which help streamline tasks and keep things organized. Users can assign tasks to specific team members with deadlines tracked within the platform through visual aids such as Gantt Charts.  

Customer Relationship Management (CRM): With Bitrix24’s CRM capabilities, users can track every interaction with clients or customers in one place – from emails sent via the platform’s integrated contact database to customer service calls handled over the phone or via video conference. This ensures that no customer interaction goes unaccounted for, which in turn helps boost conversion rates by providing better customer service experiences. 

Calendar Feature: Bitrix24’s integrated calendar feature allows users to keep track of meetings, events, or deadlines easily – whether at an individual level or team level – enabling them to plan accordingly and ensure nothing gets overlooked in any given project timeline.

Pricing:

Free: $0

Basis: $49

Standard: $99

Premium: $199

8. Monitask

Monitask is a task management software tool combining time-tracking, project, and task management into one centralized platform. It enables users to manage projects and tasks effectively by assigning them to team members, tracking progress, and communicating easily with everyone involved. Its easy-to-use interface and intuitive features make it perfect for teams of any size looking to get organized quickly.

Features: 

Time Tracking: Monitask’s time tracking feature allows users to accurately track the amount of time spent on tasks or projects so they know exactly how their resources are being utilized at all times. This helps ensure no tasks are overlooked or forgotten while providing valuable insights into areas where resources can be best allocated.

Project Management: With Monitask’s project management feature, users can easily organize tasks and assign them to team members with due dates that are tracked within the platform. This helps keep everyone on track while ensuring no deadlines are missed or overlooked – allowing teams to work more efficiently and get things done faster. 

Resource Management: Monitask also provides resource management features that enable users to manage resources effectively, such as personnel or equipment, across multiple projects. By having access to the best resources at any given time, users can ensure their projects run smoothly from start to finish.

Task Automation: Monitask has powerful task automation features so you can set up recurring tasks, which helps save time and reduce manual work. This makes it easy to stay on top of mundane or repetitive tasks while freeing time to focus on more important tasks.

Task Management: Monitask offers a range of task management features, including the ability to prioritize tasks, assign them to team members with due dates, and track progress in real-time, so no tasks are left behind. It also provides integrations with popular project management platforms such as Trello, Asana, and Jira, making it even easier to manage projects and tasks.

Pricing:

Pro: $5.99

Business: $8.99

Enterprise: $19.99

9. Agile CRM

Agile CRM is a comprehensive task management software tool that combines project and customer relationship management (CRM) into one centralized platform. It enables users to manage projects, tasks, customers, and resources in one place – making it perfect for teams of any size looking to get organized quickly.

Features: 

Project Management: Agile CRM offers a range of project management features, such as task assignments, workflows, timelines, and resource allocation, which help streamline tasks and keep things organized. Users can assign tasks to specific team members with tracked deadlines within the platform.

Customer Relationship Management (CRM): Agile CRM also provides a comprehensive CRM feature that helps users manage customer relationships better. It offers sales, marketing, and customer service features that enable users to track customer interactions, segment customers based on criteria, generate personalized campaigns, and automate tasks like sending emails or invoices.

Task Automation: Agile CRM also has task automation capabilities that enable users to set up recurring tasks – such as sending out invoices – so they don’t have to worry about them every time. This can help save time and reduce manual work while freeing up resources to focus on more critical tasks.

Reporting & Analytics: Agile CRM also provides powerful reporting and analytics features so users can get insights into their customers, projects, and tasks. This enables users to make better-informed decisions and optimize their workflow for maximum efficiency.

Pricing:

Free: $0

Starter: $8.99

Regular: $29.99

Enterprise: $47.99

10. ProofHub

ProofHub is an intuitive task management platform that helps teams to get organized, streamline communication and collaborate on projects to get work done faster. It is a central hub for your team to keep track of tasks, have discussions, store files, manage calendar events, and much more.

Features:

Task Delegation and Prioritization: One of the best features of ProofHub is its ability to assign tasks easily with clear labels and priorities. This makes it easier for team members to understand what needs to be done first and how much time should be allocated for each task.

Gantt Charts: Gantt charts are an essential tool in any project management system as they help visualize project timelines and identify when certain milestones must be achieved for the project to be completed on time. With ProofHub’s Gantt chart feature, users can easily create detailed timelines with start/end dates and plot out dependencies between different tasks ensuring that everything stays on track.

Time Tracking: This feature allows users to track the time spent on each task or project, which helps measure team efficiency and future budgeting planning. The data collected by this feature can also be used for reporting purposes, so managers always know exactly how long was spent doing what activity during a given period.

Collaboration Tools: In addition to standard features like file sharing and commenting tools, ProofHub provides many additional collaboration tools like whiteboards which teams can use for brainstorming purposes; discussion forums where critical decisions can be made; Kanban boards which provide visibility over current workflow; private notes which allow users to store essential information without cluttering up their workspace; custom roles & permissions control so that access rights can manage with ease; etc. These tools make collaboration much more accessible so that teams can stay aligned with each other no matter where they are geographically speaking.

Reporting & Analytics: A critical advantage that ProofHub offers over competitor products is its integrated reporting system which allows users to generate reports from within the platform itself instead of having to export data into external programs like Excel or Google Sheets manually every time they want an update on progress or performance metrics such as budget usage or labor hours expended over a given period.

Pricing:

Essential: $45

Ultimate Control: $89

11. Microsoft To Do

Microsoft To-Do is an intuitive task management software tool designed to help people stay organized and productive. It provides an easy-to-use interface that lets users quickly access, manage, and prioritize tasks. 

Microsoft To-Do was created to simplify people’s lives by providing a powerful yet simple system for managing tasks, projects, and events. It helps keep users on track with their goals and objectives while allowing them to customize their workflow based on the needs of each project or task. 

Features: 

Syncing: Microsoft To-Do can be synced across multiple devices and platforms, allowing users to easily access their tasks anywhere they can access the internet. This makes it easier to stay organized while on the go. 

Reminders/Alerts: Microsoft To-Do allows users to set reminders for upcoming tasks or deadlines to promptly stay on top of important activities. 

Sharing/Collaboration: Microsoft To-Do also supports collaboration between multiple users, enabling teams to work together quickly on projects or shared tasks. Users can assign individual tasks within a project, making it easier for everyone involved to stay informed about progress updates in real time. 

Integrations: The task management app also integrates with other popular services such as Outlook and Gmail, allowing users to more easily manage emails alongside tasks and projects in one place. 

Organization Tools: Finally, Microsoft To-Do includes a range of organization tools such as folders, labels, and priority levels which can help users organize their tasks into manageable groups that are easy to keep track of.

Pricing:

Completely Free

12. Kintone

Kintone is a cloud-based task management software tool designed to help teams manage projects and tasks quickly and easily. It provides users with an intuitive UI that enables them to manage workflows, assign tasks, collaborate on projects and more efficiently. 

Kintone was developed to help teams become more productive by simplifying the process of managing their tasks and projects. It eliminates the need for complex project management tools like spreadsheets or complicated databases by replacing them with an easier-to-use online platform.

Features:

Workflow Automation: Kintone includes powerful workflow automation capabilities that make it easy for teams to keep track of progress on tasks and projects. This includes automated notifications when updates are made or when tasks reach certain milestones.

Data Collection/Visualization: Kintone also includes tools for collecting and visualizing data about tasks, projects, and teams. This can help team members better understand their progress and spot potential issues before they become a problem.

Integrations: Kintone integrates with popular services such as Slack, Google Drive, Dropbox, Salesforce, Microsoft Teams, etc., so that users can easily access the information they need in one place.

Team Collaboration: Team collaboration is made easy with Kintone’s commenting feature, allowing users to share ideas and provide real-time feedback on tasks or projects.

Customization Options: Kintone allows users to customize their task management workflow and user interface according to the needs of each project or team.

Pricing:

$24/Month

13.ClickUp

ClickUp is a cloud-based task management tool designed to help teams easily manage tasks, projects, and workflows. It provides an intuitive UI that enables users to quickly set up tasks and assign them to the right people at the right time.

Features:

Task Management: ClickUp allows users to set up tasks at the click of a button and assign them to team members or individual users for faster completion. This makes it easier for organizations to stay organized and productive by keeping track of progress in real-time.

Team Collaboration: ClickUp provides various collaboration tools that enable teams to communicate more effectively. This includes comments, messages, notes, file sharing, and more.

Dashboards & Reports: ClickUp also includes helpful dashboards and reports which provide an overview of tasks, projects, and teams in one place. This makes it easier for users to stay on top of their work and quickly spot any potential issues before they become a problem.

Pricing:

Contact Sales Team

Conclusion:

Choosing the best task management software for your organization depends on specific needs and requirements. However, any of the best task management software tools in this review guide can provide teams with the features they need to successfully manage tasks and collaborate more effectively. No matter which tool you choose, make sure it is one that will be easy to use and adaptable enough to meet changing needs as your organization grows.

FAQs:

What is the best free task management software?

The best task management software for your organization depends on your specific needs and requirements. However, any of the best task management software tools in this review guide can provide teams with the features they need to manage tasks effectively and collaborate more easily.

How do I manage tasks efficiently?

Managing tasks efficiently starts with being organized. Create a system or workflow that works best for you and your team and ensure everyone follows it consistently. Use helpful task management apps like Kintone or ClickUp to help you stay organized and productive while managing tasks.

What is the difference between project management software and task management software?

Project management software is used to manage larger projects and includes features such as tracking progress, creating timelines, budgeting, and resource allocation. Task management software focuses on managing individual tasks and provides task assignments, collaboration tools, and data visualization features. Both software types can work together to effectively manage large-scale projects.

What is the best task manager for Windows 10?

Microsoft To-Do is the best task manager for Windows 10. It is a free app with simple and intuitive features such as creating tasks, assigning due dates and reminders, managing lists, and more. Additionally, it allows users to sync their data across devices so they can access their tasks from anywhere.

Does Google have a task management tool?

Yes, Google has a task management tool called Google Tasks. It is a free web-based application that allows users to create, organize and manage tasks in an intuitive user interface. Additionally, it can be integrated with other Google applications such as Gmail, Calendar, and Drive for easier collaboration.

Do any of the best task management software tools offer free plans?

Yes, many of the best task management software tools offer free plans or free trials, so you can try them out before committing to a paid plan. For example, ClickUp offers a free Basic Plan and a 14-day Trial for its Pro Plan. Other popular options include Kintone and Asana, which both have free plans.

Do I need an account to use a task management software tool?

Most task management software tools require users to sign up for an account to access the features and store their data. However, some offer free plans that do not require an account or signup process. For instance, Google Tasks is free and does not require an account.

What is the most popular software for project management?

The most popular software for project management is Asana. It is a comprehensive and user-friendly task and project management platform that helps teams organize tasks, collaborate more easily, assign responsibilities, track progress, and stay on top of deadlines. Additionally, it has various features to customize projects according to team needs.

Are there any alternatives to task management software?

Yes, there are several alternatives to task management software, such as productivity apps, calendars, and spreadsheets. These tools can be combined with task management apps to best manage tasks and projects.

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