Do you need help managing your time effectively? Is the process of scheduling, organizing, and managing projects becoming too overwhelming and complicated? If so, it might be time to invest in scheduling software. With an abundance of solutions on the market from big-name and boutique developers, finding the right software for your needs can seem intimidating. To simplify this journey, we’ve created an overview of best scheduling software solutions available in 2023 – all thoroughly reviewed, ranked, and compared! So keep reading to discover which is perfect for your organization’s needs.
Shiftlab is a powerful, intuitive scheduling software that allows users to create and manage work schedules across their entire organization easily. With its robust features and excellent customer support, Shiftlab is a top choice for scheduling solutions in 2023.
Automated Scheduling: Shiftlab provides various automatic scheduling options to generate optimal schedules with minimal effort quickly. It can easily recognize employee availability, workplace regulations, and other constraints to save time and reduce errors.
Flexible Options: Shiftlab makes it easy to customize schedules according to user preferences and business needs. Users can set up rules and restrictions based on specific criteria such as job types, shift lengths, and labor cost requirements.
Accurate Reporting: The software provides detailed reports of employee activity in real time so users can make informed decisions about staffing levels or schedule changes quickly. Reports are also customizable according to user needs to track specific data points rapidly.
Time & Attendance Tracking: Shiftlab offers comprehensive time tracking capabilities so employers can monitor hours worked accurately without manual entry or paperwork. This allows employers to comply with various labor laws while ensuring employees are paid correctly for their time worked.
Mobile Accessibility: Shiftlab is compatible with all mobile devices, which makes it easy for employees to access their schedules anytime, anywhere, using their smartphones or tablets. Plus, managers can send out notifications regarding schedule changes directly through the app, eliminating the need for manual communication processes.
Contact for Pricing.
Square Appointments is one of the leading online scheduling software solutions in 2023. It is designed to help businesses efficiently manage appointments, events, and bookings. This robust software offers a wide range of features that simplify users’ scheduling process.
Calendar Management: Square Appointments’ intuitive calendar management system allows businesses to create custom appointment types, set preferences for each class, and configure reminders for confirmed bookings. It also has powerful search tools that enable companies to quickly filter by keywords or labels for quick access to relevant information.
Online Booking: Customers can quickly and conveniently make appointments through Square Appointments’ easy-to-use online booking platform. They can select their preferred time slots and be immediately notified when their bookings are accepted or declined. Businesses can also send confirmation emails after customers have made a booking.
Payment Processing: Square Appointments integrates with popular payment gateways such as Apple Pay, PayPal, Stripe, and Google Wallet to allow customers to make payments quickly without leaving the website. Payments are processed securely and instantly, so business owners do not need to worry about manual transactions.
Customer Relationship Management: Through its powerful CRM tools, Square Appointments makes it easier for businesses to keep track of customer profiles, notes, contact information, feedback surveys, and client messages. The platform also allows businesses to store customer data on the cloud for future reference and analysis.
Cost: $50 per month per location
Cost: $90 per month per location
Cost: Contact Square Appointments for pricing information.
Baluu is a leading provider of scheduling software for businesses. It is designed to help streamline and optimize the organization’s workflow by providing an easy-to-use, intuitive interface that simplifies complex tasks. Its range of features makes it one of the best software for scheduling appointments.
User-Friendly Interface: Baluu makes it easy for users to get up and running with its simple drag-and-drop user interface. You can create custom schedules and assign tasks to specific employees or teams with just a few clicks. It also integrates seamlessly with other business tools like email, customer relationship management (CRM) systems, and accounting software.
Automation: The platform offers automation capabilities that make it easier to manage routine tasks without manual intervention. You can set up automated reminders for upcoming meetings or appointments or use the automatic rules engine to adjust your team’s schedule based on workload or availability. This helps ensure that your organization runs smoothly, even during high demand or change periods.
Analytics: Baluu provides detailed insights into your team’s performance and where they need improvement. The analytics feature offers real-time data on employee performance and task completion rate so you can make informed decisions about scheduling shifts and assigning tasks accordingly. It also provides visibility into resource utilization to identify potential bottlenecks in your workflow process.
Cost: $19 per month
Cost: $49 per month
Cost: $99 per month
Cost: Contact Baluu for pricing information.
Resource Guru is a powerful and intuitive scheduling software that helps teams manage their resources more efficiently. It offers many features and tools to streamline the acuity scheduling process, such as visual drag-and-drop scheduling, auto-fill, custom filters, and resource planning boards. It also provides real-time updates on availability and bookings and automated emails to confirm appointments. Additionally, Resource Guru integrates with many popular business systems, such as Slack and Zapier, for ultimate convenience.
Visual Drag-and-Drop Scheduling: Resource Guru provides an easy way to visualize your resources with its intuitive drag-and-drop calendar. You can quickly drag and drop people or resources into the appropriate time slots for scheduled tasks or events. This lets you see what’s available in real-time and adjust accordingly.
Auto-Fill: Resource Guru automatically suggests the best resources for any task or event whenever you enter them into the calendar view. This feature ensures you always have access to the right help when needed without manually searching through a list of options.
Custom Filters: If you need to filter your people or resources based on specific criteria (such as location, skillset, etc.), this scheduling software filter people so that you can quickly narrow down your search results without having to comb through every option available manually.
Resource Planning Boards: With Resource Guru’s resource planning boards, you can easily visualize your team’s tasks at once so that everyone can understand how each task fits into the bigger picture of your project or workflow. This makes it easier for teams to coordinate efficiently and ensure timely deadlines.
Grasshopper Plan: $4.16
Blackbelt Plan: $6.65
Master Plan: $10
5. Britix 24
Britix 24/7 is an all-in-one employee scheduling solution that helps businesses streamline their workforce management tasks. It provides many features to help you create and manage employee schedules, such as drag-and-drop scheduling, self-scheduling, time tracking, and automated notifications. Additionally, it integrates seamlessly with popular business tools such as Google Calendar, Microsoft Outlook, and Slack for added convenience.
Drag and Drop Scheduling: Britix 24/7 provides an intuitive drag-and-drop scheduling tool that makes it easy to quickly create and adjust employee schedules. You can easily drag people or resources into the appropriate time slots as needed, which helps ensure that your team is properly scheduled even during periods of high demand or change.
Self-Scheduling: Britix 24/7 also provides a self-scheduling feature so employees can view available shifts and sign up as needed. This helps reduce the burden on managers while ensuring they have ultimate control over who is scheduled for each shift.
Time Tracking: Britix 24/7 provides a robust time tracking feature so you can keep track of employee hours worked and easily calculate payroll information. This feature also helps ensure that employees get the correct amount of paid time off or overtime as needed.
Automated Notifications: When an employee is scheduled, Britix 24/7 will automatically send out notifications via email or SMS so everyone knows about their upcoming shifts. This helps to reduce confusion and ensure that employees are always on time for their shifts.
Payment Processing: Britix 24/7 also provides integrated payment processing capabilities, so you can easily collect payments from customers when they book appointments online. This helps streamline the booking process and ensures you get paid on time.
SimplyBook.me is a comprehensive scheduling and booking software designed to help business owners manage appointments, classes, and reservations quickly and efficiently. It offers an easy-to-use interface, powerful customization tools, real-time notifications, and integration with popular apps and services like Google Calendar and PayPal. With SimplyBook.me, users can offer online bookings from their website or Facebook page, send automated appointment reminders, accept payments from customers through multiple payment gateways, set up automated discounts and coupons for loyal customers, create custom forms for collecting customer information at the time of registration, track business growth in real-time with analytics reports, and much more.
Customization: SimplyBook.me provides a wide range of customization options that enable businesses to tailor the booking process to fit their needs by customizing the look & feel of the booking form according to brand identity & preferences.
Integration: The software integrates seamlessly with popular payment gateways, including Stripe & PayPal, and other popular services, such as Google Calendar & Zapier automation platform, so users can save time by automating tedious tasks like sending appointment reminders & invoices.
Analytics & Reporting: SimplyBook.me provides real-time insights into how well your business is performing with its built-in reporting features so you can identify areas for improvement and make strategic decisions based on data rather than guesswork.
Scheduling: The software makes it easy to stay organized by allowing users to manage multiple calendars in one place via color-coding appointments & classes to simplify the process of tracking availability and prevent double-booking errors. Furthermore, it allows businesses to customize working hours according to their timing constraints while setting holidays & break times to ensure they get all critical bookings and activities due to timing clashes.
Premium Plus: $82.5
Setmore is an online appointment scheduling software designed to make it easier for businesses to manage bookings and appointments with their clients. It allows users to set up customizable booking pages on their website or Facebook page, so customers can easily schedule appointments without contacting the business directly. The software also offers powerful features such as automated confirmations & notifications, integration with popular payment gateways, drag-and-drop scheduling, online payments, calendar sync capabilities, customer relationship management (CRM) tools, and more.
Drag & Drop Scheduling: Setmore makes it easy to manage your appointments by allowing you to drag and drop bookings around your calendar to best fit the needs of both business owners and customers.
Integration: The software integrates seamlessly with popular payment gateways such as Stripe & PayPal so businesses can easily accept payments from customers when they book their appointment online.
Automated Notifications: Setmore also allows users to automate reminders & notifications for upcoming appointments via email or SMS, so everyone is aware of their forthcoming commitments.
Customer Relationship Management (CRM): The software also provides businesses with powerful CRM tools to keep track of customer data & bookings with ease. This way, businesses can quickly identify their best customers and tailor their services accordingly.
Workforce Management: Setmore also offers a workforce management solution that enables businesses to manage employee schedules, assign tasks & roles, and even set up break times to maintain an efficient workflow.
Payment Processing: The software allows businesses to accept payments from customers through multiple payment gateways, such as Stripe & PayPal, without manually processing the transactions each time.
HubSpot Meeting Tool is an intuitive software that helps you to easily schedule, manage and track meetings with clients or colleagues. It makes it easy to schedule appointments efficiently, with the ability to set the time and date of the meeting, as well as recurring input events. The tool also provides automatic email reminders that can be sent to invitees to ensure they are notified when a session is coming up.
Calendar Sync: HubSpot Meeting Tool integrates seamlessly with popular calendar systems, such as Google Calendar, Outlook Calendar, and Apple Calendar. This allows users to sync their calendars quickly and easily with the software.
Meeting Invitations: Invite participants with customizable email templates in just a few clicks. Meeting invites can also be sent via text so everyone receives timely notification of upcoming meetings.
Time Zone Support: Automatically convert times based on the user’s time zones for seamless scheduling across different parts of the world.
Tracking Attendance: With attendance tracking features, you can see who attended or missed a meeting in real time and any changes made during or after the meeting.
Integrations: Integrate with popular web conferencing tools like Zoom and GoToMeeting for easy video conferencing capabilities within the app.
monday.com is an all-in-one team management and collaboration platform designed to help teams get organized, align on goals, and stay connected throughout the workday. It’s a visual project management and collaboration tool that simplifies how teams work together. With monday.com, users can quickly create custom boards with templates for project management, communications, customer support, product development, and more.
Project Management: monday.com helps teams easily manage projects by providing tools such as Gantt charts, Kanban views, and task breakdowns that allow users to visualize progress and prioritize tasks more effectively. Integrating with popular third-party applications makes it easy to stay on top of all changes in real-time, so everyone is always up-to-date with the latest information about a project or task.
Data Collection & Analysis: monday.com provides powerful features that allow teams to collect data from customers or internal stakeholders to gain insights into their projects or products to make informed decisions quickly and easily. Additionally, they have built-in analytics capabilities, enabling teams to generate detailed reports and track performance over time to make better decisions in the future.
Collaboration: monday.com’s intuitive user interface allows users to easily collaborate with outside stakeholders for smoother communication between parties involved in a project or task. They also provide tools such as chat, video conferencing, and audio calling options, enabling users to communicate efficiently without leaving the application environment.
Cost: $8 per user per month (billed annually)
Cost: $10 per user per month (billed annually)
Cost: $16 per user per month (billed annually)
Doodle is a free scheduling software that allows you to quickly and easily schedule appointments with others. It simplifies setting up meetings and other events by providing users with an online form to select available dates and times for their appointment or event. Doodle has tools such as calendar integration, agenda creation, time zone options, RSVP tracking, and more.
Calendar Sync: Integrate with popular calendars such as Outlook, Google Calendar, Apple Calendar, and more so that all your appointments are synced in one place automatically.
Agenda Creation: Create custom agendas for each meeting or event with just a few clicks to keep everyone on track during the appointment.
Time Zone Support: Automatically convert times based on the user’s time zones for seamless scheduling across different parts of the world.
RSVP Tracking: Track who has accepted, declined, or is undecided so you can easily keep track of your guest list before and during the event.
Drag & Drop Scheduling: Easily arrange appointments with a simple drag-and-drop feature to quickly and efficiently fit all participants’ availability quickly and efficiently.
Payment Processing: Accept payments directly within Doodle’s platform with integrations to popular payment processors such as PayPal, Stripe, and Authorize.net.
Cost: $4.5.95 per user per month (billed annually)
Cost: $8.95 per user per month (billed annually)
Cost: Custom pricing
Groove is an easy-to-use scheduling software designed to help manage employees and improve operational efficiency. It simplifies creating and managing employee schedules, making it easy to track time off requests, shift trades, and many other aspects of employee management. It also provides real-time insights into labor costs and productivity, enabling businesses to make better staffing and utilization decisions.
Real-Time Insights: Groove provides detailed reports that provide real-time insight into labor costs and productivity, allowing businesses to make smarter decisions about staff levels and workforce utilization.
Easy Scheduling: With a drag-and-drop interface, Groove makes creating employee schedules quickly and accurately easy. It also features an automated schedule generator that automatically generates shifts based on user preferences.
Time Off Requests: With Groove’s leave management system, managers can quickly approve or deny time off requests from employees with just a few clicks. It also allows for more efficient communication between managers and employees by sending notifications when requests are approved or denied.
Shift Trading: Groove enables employees to trade shifts with each other without requiring manager approval. This streamlines the process of arranging shift swaps, allowing for more flexibility in scheduling arrangements.
Contact for Pricing.
Appointy is a comprehensive appointment scheduling solution designed to make it easy for businesses to manage bookings, clients, and employees. It features an intuitive booking page allowing customers to quickly and easily schedule business appointments. It also includes tools such as automated notifications, payment processing, staff management, and more to help businesses streamline the booking process.
Booking Page: Appointy’s intuitive booking page allows customers to easily select available times and book appointments in just a few clicks.
Automated Notifications: Appointy sends computerized notifications when an appointment is made or canceled so businesses can stay on top of their schedules.
Payment Processing: With integrated payment processing options, customers can pay for appointments directly from the booking page.
Staff Management: Appointy’s staff management dashboard makes it easy to assign employees to specific tasks and roles within the business.
Workforce Management: With Appointy’s workforce management tools, businesses can easily manage employee schedules, shift trades, employee availability, and more.
Online Appointment Scheduling: Appointy provides a comprehensive suite of online appointment scheduling tools that allow businesses to take bookings anywhere they have an internet connection.
Cost: $19.99 per month (billed annually)
Cost: $49.99 per month (billed annually)
Cost: Custom pricing
Bookafy is a cloud-based appointment scheduling software created to help businesses manage their calendar, appointments, and customer data all in one place. It helps you easily book, reschedule or cancel meetings with clients by allowing them to schedule directly from your website or send customized links that they can use to select an available date. It also features automated reminders, self-service client booking portals, and integration with popular applications like Gmail and Microsoft Outlook.
Automated Reminders: Bookafy sends automatic reminders for upcoming appointments so customers never miss one again. This feature helps reduce no-shows and ensures that staff time is used efficiently.
Self-Service Client Portal: With the self-service client portal, customers can book appointments online without calling or emailing the business. This allows staff to focus on providing more personalized service when clients do come in for their appointments.
Integration with Popular Applications: Bookafy integrates with popular applications such as Gmail and Microsoft Outlook so users can access their data from any device without switching back and forth between different programs. This helps streamline workflows and ensures that everyone stays on the same page.
Genbook is a comprehensive cloud-based scheduling tool for small businesses and service providers. It makes it easy to streamline and automate the booking process, from appointment scheduling to payment collection. With automated reminders, online booking, and payment integrations, Genbook helps users save time on administrative tasks, so they focus on providing excellent customer service.
Easy Setup: Signing up for Genbook only takes minutes and requires no technical skills or coding knowledge. You can easily synchronize your existing calendar with the platform or start fresh with one pre-populated with holidays and other important dates.
Online Booking: Customers can book their appointments directly through your website or social media page thanks to the customizable “Book Now” button provided by Genbook. Your availability is automatically updated in real-time, so customers can pick their desired time slot without searching through multiple calendars or waiting for your response.
Automated Reminders: With automated reminder emails and text messages, you never have to worry about customers forgetting their appointments again! The platform allows you to customize both the frequency of notifications and the exact contents of each message.
Analytics & Reporting: Get detailed insights into your business performance using Genbook’s analytics tools. The platform provides comprehensive reports on customer trends, sales volume, busiest days/times, etc., so you can make informed decisions about prioritizing your marketing efforts and better serving your customers’ needs.
Payment Integrations: Collect payments easily during online checkouts or over the phone using any primary credit card provider linked to your account. The platform also supports popular digital wallets like Apple Pay and PayPal for convenience.
Cost: $25 per month (billed annually)
Cost: $45 per month (billed annually)
Cost: $85 per month (billed annually)
Cost: Custom pricing
Findmyshift is a powerful yet easy-to-use employee scheduling solution that helps businesses manage their staff more effectively. The software enables users to easily create shift schedules, assign tasks and monitor attendance in one dashboard. It also features drag & drop tools for quickly rearranging shifts and a filter system so you can quickly find the best available employees for specific jobs.
Drag and Drop Scheduling: Findmyshift makes it easy to drag and drop shifts from one day to another or from one employee to another with its intuitive user interface. You can even create recurring shifts that automatically populate your weekly or monthly schedule!
Filter System: Findmyshift’s advanced filter system lets you quickly find the best available employees for specific jobs. The software allows you to search by employee skills, availability, and more, so you always have the best people on your team.
Workforce Management: Findmyshift helps businesses streamline their workforce management processes with tools for tracking time off and vacation requests, managing shift swaps, dealing with attendance issues, and more.
Payment Processing: Integrate your payroll software with Findmyshift to calculate wages based on each employee’s hours worked automatically. You can also generate detailed reports on labor costs to help keep track of expenses.
Small Team Plan:
Cost: $25 per month (billed annually)
Cost: $29 per month (billed annually)
Cost: $70 per month (billed annually)
YouCanBook.me is a simple yet powerful appointment scheduling software designed to simplify the booking process for businesses and customers. It features an intuitive user interface that allows users to create custom booking forms, add available time slots and customize email notifications in just minutes. Plus, the platform integrates with popular calendar tools like Google Calendar and Outlook so businesses can keep their schedules up-to-date without manual effort.
Customizable Booking Forms: YouCanBook.me makes creating professional-looking booking forms that best suit your needs easy. The platform provides several customization options so you can tailor the form to match your brand’s aesthetics and include all relevant information needed from customers before they book an appointment.
Time Slot Availability: Easily add available times to your booking page and let customers choose the best time slot for their appointment without searching multiple calendars or waiting for your response.
Calendar Integrations: Seamlessly integrate YouCanBook.me with popular calendar tools like Google Calendar, Outlook, Office365, and more! This allows businesses to update their real-time schedules without requiring manual effort.
Analytics & Reporting: Get detailed insights into your business performance using YouCanBook. me’s analytics tools. The platform provides comprehensive reports on customer trends, sales volume, busiest days/times, etc.
Paid Plan: $10
Appointlet is a comprehensive and user-friendly scheduling software that makes it easy for businesses to automate their appointment booking process. It integrates seamlessly with popular calendar applications such as Google Calendar, Apple Calendar, and Outlook. With its intuitive drag-and-drop interface, Appointlet simplifies the scheduling process and streamlines the appointment booking experience.
Drag and Drop Scheduling: Appointlet makes creating, editing, and managing appointment schedules easy with its intuitive drag-and-drop interface. It has many scheduling options, including recurring appointments, one-time bookings, event registrations, etc.
Calendar Integrations: Seamlessly integrate Appointlet with popular calendar applications like Google Calendar, Apple Calendar, and Outlook so you can keep your schedule up-to-date without any manual effort.
Customizable Widgets: Customize Appointlet booking widgets for your website or blog in just minutes! The platform offers several customization options so businesses can best match their brand’s look and feel.
SuperSaaS is a powerful scheduling software solution designed for businesses of all sizes. It has a wide range of features and tools that help simplify the appointment booking process by automating many time-consuming tasks. With its intuitive user interface, SuperSaaS makes it easy to manage schedules, set up recurring appointments, and more.
Easy Setup: Set up SuperSaaS in just minutes! The platform’s user-friendly interface makes it easy to create custom appointment forms, add available timeslots and customize email notifications in no time at all.
Recurring Appointments: Easily set recurring appointments for customers or services offered regularly.
Payment Processing: SuperSaaS allows businesses to accept payments for appointments directly through the platform. This makes it easy to manage appointment bookings and streamline the payment process.
Integrations: Integrate SuperSaaS with popular applications like Google Calendar and Outlook to keep your schedule up-to-date without requiring manual effort.
Reporting & Analytics: Get detailed insights into your business operations and performance with SuperSaaS’s reporting tools. The platform provides comprehensive reports on customer trends, sales volume, busiest days/times, etc., which can be used to make data-driven decisions about how best to grow your business.
Cost: $8 per month
Cost: $16 per month
Cost: $26 per month
Cost: $46 per month
Calendly is a cloud-based scheduling software that makes it easy for businesses to manage their appointment booking process. It has many features and tools that allow companies to streamline the entire scheduling experience, from setting up appointments to automating follow-up emails.
Integrations: Calendly offers seamless integrations with popular calendar applications like Google Calendar, Outlook, and Office365 so you can keep your schedule up-to-date in real time.
Customizable Widgets: Customize Calendly’s booking widgets for your website or blog in just minutes! The platform offers several customization options so businesses can best match their brand’s look and feel.
Workflow Automation: Calendly automates the entire appointment booking and follow-up process so you can work smarter, not harder. The platform automatically sends customers confirmation and reminder emails, ensuring that they stay on top of their bookings.
Reporting & Insights: Get comprehensive insights into your business performance with Calendly’s reporting and analytics tools. The platform provides detailed reports on customer trends, busiest days/times, sales volume, and more. This data can be used to make informed decisions about how best to grow your business.
Online Payments: Accept online payments for appointments directly through the platform so customers can pay right away without any manual effort required on your part.
Cost: $8 per user per month (billed annually)
Cost: $12 per user per month (billed annually)
Cost: Custom pricing
When it comes to a scheduling software, there is no one-size-fits-all solution. The 19+ best appointment scheduling software of 2023 has unique features and benefits that should be carefully weighed and compared when evaluating which software would suit your specific needs. Also, remember that with any new system comes a degree of a learning curve, so evaluate how much time you will need to invest in getting going. Ultimately, the best scheduling software for you is the one that offers the features that make it most accessible for you to do business! The right choice will enable you to meet your customer’s needs quickly and effectively and give you more time for strategic activities. Make sure you take the time now to research your options and find out what fits your organization best today—and keep looking out for new tools as they become available in the future!
Q: What is scheduling software?
A: Scheduling software is a tool that helps individuals and businesses to manage their time and resources more effectively. It enables users to schedule appointments, meetings, tasks, and events easily and efficiently.
Q: What are the benefits of using scheduling software?
A: Scheduling software provides many benefits, including time savings, improved productivity, better communication, reduced errors, and improved customer service. It also helps users to stay organized and manage their workload more efficiently.
Q: What features should I look for in scheduling software?
A: The features you should look for in scheduling software depend on your specific needs. Some essential features to consider include calendar management, appointment scheduling, task management, reminders, team scheduling, and reporting.
Q: Is scheduling software easy to use?
A: Most scheduling software is designed to be user-friendly and easy to use. However, some software may have a steeper learning curve than others, depending on the features and functionality offered.
Q: Can scheduling software integrate with other tools?
A: Yes, many scheduling software options integrate with other tools, such as CRM software, email marketing tools, and project management software, to provide a more comprehensive solution for managing your business.
Q: Is scheduling software only for businesses?
A: No, scheduling software can be used by anyone who needs to manage their time and schedule appointments or events. It is especially useful for busy individuals, freelancers, and small business owners.